Operations Coordinator (Large-scale Sheetmetal Ductwork Fabrication)

Position Summary This fully in‑office position with standard weekly hours will report to and assist our Management and Operations Team. The role manages office operations, handles communications, and supports Project Managers with tasks to ensure efficient operations of our mechanical and plumbing contracts. Essential Functions Prepare and submit billings (progress, T&M, internal transfers) Track job costs vs. budget and flag variances Support change order documentation and billing backup Maintain accurate cost coding (labor, materials, equipment) Scheduling & Production Support Maintain shop production schedule (weekly look‑ahead) Coordinate priorities with President, PMs, and shop leads Track fabrication status vs. delivery dates Communicate schedule updates and conflicts early Accounts Payable / Purchasing Support Process vendor invoices; match to POs and deliveries Assist with PO creation and tracking Maintain vendor files and pricing records Follow up on missing tickets, packing slips, and discrepancies Document Control & Organization Maintain drawing logs, spool lists, and revision control Track submittals, RFIs, and release status for fabrication Organize job files (digital and hard copy) for easy access Ensure latest drawings are issued to shop Coordination / Communication Act as central point between shop, PMs, prefab, and field Support weekly coordination meetings (notes, action items) Track action items to closure Reporting Weekly production status report (by job/area) Billing and AP status reports Open issues / risk log (schedule, materials, approvals) Desired Qualifications 3+ years’ experience in Commercial Construction or Shop Fabrication Bilingual (English & Spanish) required High School Diploma required Good computer skills (Microsoft Suite) Strong communication skills; ability to interact professionally with clients, vendors, subcontractors, and colleagues Time‑conscious and efficient Dependability, flexibility, and teamwork Passes drug screen and reference check Follows verbal and written instructions Respects safety procedures at all times Works well with others Physical Requirements Primarily an office position. Must be able to sit up to six or more hours in an eight‑hour workday, lift light objects such as files and paperwork frequently, and occasionally lift objects weighing up to 10 pounds. Must be able to bend, stretch, crouch, and lift as required. Benefits Competitive compensation & health benefits Matching 401(k) and insurance options Paid time off (PTO) A drug‑free, safety‑first workplace Why Join the RANDALL Team? Success at RANDALL is driven by a culture of professional trade excellence, pairing technical mastery with a practical, hardworking mindset. We invest in long‑term careers built on quality and craftsmanship. Other Information Pay rate: $24 – $32 per hour. Our selection will be driven by the qualifications above as well as the ability to develop relationships with clients and co‑workers to maximize your professional opportunities. Notice to Third‑Party Agencies: RANDALL does not accept unsolicited resumes from recruiters or agencies without prior written approval from our Recruiting Team. RANDALL is not responsible for any fees related to unsolicited resumes or candidates sent directly to hiring managers or staff. Are you ready to build your future with us? We look forward to reviewing your resume! #J-18808-Ljbffr RANDALL