Student Services Administrative Assistant - 12 Month

Overview Athol-Royalston Regional School District Athol High School - Athol, Massachusetts Job Title Student Services Administrative Assistant - 12 Month Job Details Job ID: 5744431 Application Deadline: Posted until filled Posted: May 28, 2026 12:00 AM (UTC) Starting Date: Immediately Job Description Athol-Royalston Regional School District is seeking a dynamic, student-centered Administrative Assistant to join the faculty at Athol High School. The successful candidate will serve as a key member of the Student Services team by providing confidential administrative and clerical support related to counseling services, Section 504 coordination, student records, scheduling, and family communication. This is a full-time, 12-month position that requires strong interpersonal skills, attention to detail, and the ability to manage multiple priorities in a fast-paced school environment. Provide administrative and clerical support to the Student Services Department, including school counselors, special education staff, college/career staff and administration. Maintain confidential student records in compliance with FERPA, IDEA, and district policies. Assist with the coordination and scheduling of meetings, including:

1. IEP Team meetings
2. Section 504 meetings
3. Parent/guardian conferences
4. Student support meetings

Prepare, distribute, and maintain required documentation related to Section 504, counseling services, and student records including report cards, progress reports. Manage department calendars, schedules, and appointment coordination. Serve as a primary point of contact for students, families, staff, and outside agencies regarding Student Services matters. Manage student registration, transfers, withdrawals, transcripts, transcript requests, and records management. Manage graduation duties and scholarship coordination. Support state reporting, data entry, and maintenance of student information systems. Provide and coordinate communication and mailings to students, families and community agencies. Maintain accurate documentation, filing systems, and electronic databases. Assist administrators and counselors with scheduling, testing coordination, and other student support functions. Perform additional duties as assigned by building administration. Qualifications Required Experience in office administration, education, or related fields. Demonstrated proficiency with office technology, including Google Workspace, Aspen. Strong organizational, communication, and customer service skills. Ability to maintain strict confidentiality and professionalism. Ability to prioritize tasks and work independently in a fast-paced environment. Preferred Associate’s degree in education, business, or related field. Experience working in a school setting, particularly within student services or special education. Familiarity with student information systems Knowledge of FERPA, IDEA, Section 504, and confidentiality requirements. Experience coordinating meetings and maintaining compliance documentation. At least 1 year of relevant experience preferred. Associate degree preferred. Citizenship, residency or work visa required Contact Information David King 2363 Main Street Athol, Massachusetts 01331 Phone: View phone number on click.appcast.io Email: View email address on click.appcast.io #J-18808-Ljbffr Young World Physical Education