FULL-TIME ADMINISTRATIVE PROFESSIONAL

Administrative Assistant I

Temporary

Full-time

Virtual/Remote?

Labor Category

Office

Administrative Assistant I
Location: 100% On-site
Schedule: Monday-Friday, First Shift
Pay Rate: $21.40 per hour Position Overview
We are seeking a detail-oriented, organized, and proactive Administrative Assistant I to support our departmental operations. This vital role handles logistics, manages academic and faculty processes, and keeps our schedules running smoothly. Coordinate and support departmental events such as Graduation Dinner, Research Day, Lunch & Learns, Guest Dinners, and Class Photo logistics
Manage student onboarding including Kit Distribution and CAGS/Research Orientations
Assist with academic functions (Mock Boards, Course Scheduling, Registrar-related duties, SLC Scheduling)
Maintain departmental calendars, schedule rooms, and coordinate meetings (Faculty, Academic Affairs, ISSO)
Facilitate the resident applicant interview process
Coordinate travel arrangements and hotel accommodations for residents and faculty
Manage procurement and inventory functions (office supplies, research supplies, scrubs, name plates) using university procurement systems
Oversee student administration (SSN documentation, VA Scholarship coordination)
Assist faculty with drafting and processing Letters of Recommendation (LORs)
Provide general administrative support including communication coordination and meeting attendance
High school diploma or equivalent required; Prior experience in administrative support, office coordination, or event logistics preferred
Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.
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It's the ripple effect that changes and improves everything for your family, your community, and the world. Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. For full details, including how Kelly uses AI, your rights, and how to request a reasonable accommodation, visit the Recruitment Artificial Intelligence Notice.