Receptionist / Office Manager

Receptionist / Office Manager

The Macallan Group | Metro Atlanta, GA | Full-Time, In-Office

Based in metro Atlanta, The Macallan Group is a portfolio of construction and real estate companies offering clients a full range of customized services, including luxury custom homebuilding, commercial general contracting, commercial and residential brokerage, asset management, and consulting. We take pride in delivering a first-class experience to every client, partner, and visitor who walks through our doors.

We are seeking a polished, highly organized professional to serve as the first impression of our company and the hub of our office. As Receptionist / Office Manager, you will lead front-office operations, keep our workplace running smoothly, and support our accounting team with light bookkeeping. This role is ideal for someone who enjoys variety, takes ownership, and wants to grow with a dynamic, multi-company organization.

Key Responsibilities

Front Office & Reception

• Greet clients, partners, and visitors warmly and professionally, in person and by phone
• Answer, screen, and route calls; take messages and schedule appointments
• Maintain current employee and department directories

Office Management

• Manage conference room calendars; set up and reset meeting spaces
• Coordinate meeting hospitality, including catering and refreshments
• Oversee incoming and outgoing mail, packages, and deliveries
• Monitor inventory and order office and kitchen supplies; coordinate with office service vendors
• Keep reception and common areas clean, safe, and client-ready in line with company procedures
• Maintain organized physical and electronic filing systems

Bookkeeping

• Support Accounts Payable through accurate invoice data entry and coding
• Prepare and distribute vendor and subcontractor checks
• Maintain vendor records and file accounting documentation
• Assist the accounting team with data entry and special projects as assigned

What We're Looking For

• 2+ years of administrative, reception, or office coordination experience; Accounts Payable or bookkeeping exposure strongly preferred
• Construction or real estate industry experience is a plus
• Proficiency in Microsoft Office (Outlook, Word, Excel); experience with accounting software a plus
• Excellent telephone etiquette and verbal and written communication skills
• Exceptional organization, attention to detail, and accuracy with numbers
• Professional presence and discretion with confidential information
• Ability to stay calm, adapt quickly, and solve problems independently in a fast-paced environment
• A positive attitude, a team-first mindset, and a good sense of humor
• High school diploma required; associate's or bachelor's degree preferred

Why Join Us

• A visible, central role with exposure to every part of a growing group of companies
• A professional, collaborative team that values initiative and reliability
• Room to expand your responsibilities and grow with the organization