Payroll and Accounting Administrator

Job Description

Job Description

We are looking for a detail-oriented Payroll and Accounting Administrator to join our team in Ohio. This contract opportunity with permanent potential is ideal for someone who can manage payroll with accuracy, maintain sensitive records with discretion, and support core accounting activities in a structured municipal environment. The person in this role will work closely with employees and leadership to ensure payroll, deductions, reporting, and related financial processes are completed correctly and on schedule.

Responsibilities:
• Administer bi-weekly and monthly payroll for more than 200 employees, including regular earnings, adjustments, and one-time payments.
• Audit time records for accuracy, completeness, and compliance with applicable regulations, labor agreements, and internal reporting standards.
• Enter and update payroll information in the designated payroll system, validate preliminary registers, and resolve discrepancies before final submission.
• Manage employee payroll changes such as new employees, pay increases, step adjustments, benefit updates, and other compensation-related revisions.
• Prepare and submit payroll tax filings, year-end wage statements, and employee deduction payments, including garnishments, support orders, union dues, and deferred compensation.
• Produce monthly pension reporting and coordinate both employee and employer contribution payments in a timely and accurate manner.
• Track and reconcile leave balances, including vacation, sick time, personal time, overtime, and holiday accruals, using system reports and supporting spreadsheets.
• Process medical enrollment and deduction updates in the payroll system while recording applicable employer contributions.
• Support accounting operations by assisting with payroll expense postings, purchase requisitions, invoice processing, vendor payments, and audit documentation requests.
• Maintain organized payroll records and communicate clearly with employees and management regarding payroll and personnel-related questions.• Experience handling full-cycle payroll processing from data review through final transmission and reporting.
• Background supporting payroll for a workforce of approximately 101 to 500 employees.
• Familiarity with multi-state payroll practices and related compliance considerations.
• Proficiency using ADP Workforce Now or comparable payroll software.
• Strong knowledge of payroll taxes, employee deductions, garnishments, and year-end reporting requirements.
• Ability to manage confidential employee and compensation information with a high level of discretion.
• Solid organizational skills with strong attention to detail and accuracy in a deadline-driven environment.