Administrative Assistant

City of Wylie Police Department Part Time Administrative AssistantThe City of Wylie Police Department is seeking a part time Administrative Assistant. The selected candidate will be responsible for performing administrative work requiring specialized knowledge of administrative management and familiarity with functions of the assigned department. Supervision is provided by the Department Head or other management/supervisory position within department.Essential Job FunctionsEssential job functions include:Performing administrative secretarial duties requiring above-average administrative skills, considerable discretion, confidentiality and specialized knowledge.Providing customer service by responding to staff and public phone calls and face-to-face inquiries, requiring knowledge of policies and procedures.Screening calls with tact and courtesy; taking detailed, legible messages and directing calls appropriately.Drafting and editing written communications, using proper grammar and punctuation.Preparing correspondence and various reports and/or documents for general distribution.Retrieving and maintaining files associated with the assigned department/division from various sources and locations.Interacting effectively with the City Council and applicable Boards.Making effective decisions without constant supervision.Prioritizing workload effectively.Heavy use of spreadsheet and reporting skills.Paying invoices and performing budget reconciliation.Scheduling various meetings, coordinating and conducting special meetings and/or events, taking minutes at meetings and/or transcribing dictation.Maintaining department schedules and calendars as needed.Representing department at Administrative/Support Services staff meetings and other meetings.Making travel arrangements.Organizing, searching and maintaining hard copy and electronic files associated with the assigned department. Maintaining historical records by filing and retrieving documentation, preserving sensitive information, ensuring confidentiality, producing file folders, and tracking documentation and files. Filing and retrieving documents from file cabinets.Performing as a responsible steward of the public trust and striving for excellence in public service, enhancing the quality of life for all.Acting in a civil, respectful manner at all times to management, co-workers and others.Performing other duties as may be assigned.When assigned to Police:Preparing criminal cases to be filed with the District Attorney's Office.Performing Texas Law Enforcement Telecommunications System (TLETS) checks on incoming case suspects.Typing and preparing affidavits.Typing criminal case summaries and/or supplements.Performing property intake and control functions as directed by supervisor.Assisting with offense input as needed.Assist with National Incident Based Reporting System (NIBRS) as needed.Ability to pass a pre-employment drug screening test, physical fitness assessment, psychological exam, polygraph exam and criminal background checkMinimum Job RequirementsHigh School Diploma or equivalent. One to three years of experience as an Administrative Assistant or equivalent. Advanced training in secretarial functions, desktop publishing software, word-processing and spreadsheet software. Completion of National Incident Management System (NIMS) training courses as outlined by Emergency Management after hire. Valid Driver's License. Must have Texas Driver's License within 30 days of hire.Physical Requirements/Work EnvironmentPhysical strength required: Low: Exerting up to 20 pounds occasionally, 10 pounds frequently, or negligible amounts constantly or requires walking or standing to a significant degree. Physical activities required: Bending Carrying Fine Dexterity Handling Hearing Pushing/Pulling Reaching Sitting Standing Talking Twisting Vision Walking. When assigned to Fire Administration: Kneeling Crouching Climbing Lifting Crawling Balancing Driving. Primary work environment: Indoors. Shift work: No. Call-out: No.BenefitsRetirement benefits with Texas Municipal Retirement System. Contributions by payroll deduction. Employee contributes at 7% level. City matches 200% of employee contribution. Mandatory.Deferred compensation - Nationwide and Edward Jones. The City does not contribute. Employee contributions by pre and post-tax payroll deduction. Optional.Health/Dental/Vision/Prescription insurance PPO and HDHP/HSA plans. PPO - Employee pays $30 per pay period for employee only coverage and 60% of dependent premiums, the City covers 40% of dependent premiums. HDHP/HSA - City pays full premium costs for employee only coverage and 50% of dependent premiums.Flexible Spending Account - allows for pre-tax deduction for eligible medical expenses as well as dependent care expenses. Optional.Health Savings Account with a High Deductible Health Plan - City contributes $1000 for employee only coverage and $200 for employee + one dependent or more coverage.Life insurance - 2x annual salary through New York Life. Fully paid by City and 1x annual salary through TMRS. Total of 3x annual base salary.Long-Term Disability for all full-time City employees.Thirteen paid holidays: New Years Day, Martin Luther King Day, Good Friday, Memorial Day, Juneteenth, July 4th, Labor Day, Veteran's Day, Thanksgiving Day and Friday following, Christmas Eve, Christmas Day and one floating holiday.Vacation - Earn three weeks of vacation in the first year.Sick leave accrues each full pay period.Sick leave conversion to vacation leave (once per year in January).Sick leave buy back (if budget allows; once per year).Bereavement leave, military leave, jury duty leave.Longevity pay $8 per month of service; paid once per year.Workers' compensation benefitsTuition reimbursement - $2,000 per year.Direct Deposit - City of Wylie Payroll will deposit employee paycheck to any bank accepting wire transfers.Family and Medical Leave Policy as described by federal legislation.Free Recreation Center family membership.City pays every two weeks. (26 pay periods per year)