Business Office Associate

SCHOOL INFORMATION The Business Office Associate contributes to the overall functioning and successful operation of the Business Office, providing timely, efficient, high-quality accounting support to the Director of Finance as well as families, staff, and vendors. The person is responsible for processing financial transactions and maintaining accounting systems with accuracy and a high degree of confidentiality. The Business Office Associate is a key employee who actively engages in NorthPointe Christian’s mission of “Equipping students to impact their world for Jesus Christ.” HIGHLIGHTS This is position is full-time, 40 hours per week, year round. NPC EMPLOYEE RESPONSIBILITIES Support the School’s Foundational Statements and mission through word and deed. Participate in a minimum of two “mission-building” activities throughout the school year. Examples include but are not limited to: serving as a discipleship group leader, participating in a chapel service, assisting in Elementary School Bible study, leading or participating in a prayer or worship event, sharing a testimony or words of encouragement to a class or group of students, coaching, or assisting a student with a faith-based project. Maintain confidentiality of all matters pertaining to students, employees, and donors as outlined in NPC’s Confidentiality Agreement. Follow protocols in the employee handbook and respect decisions made by leadership. JOB RESPONSIBILITIES (Including, but not limited to) Tuition Billing Manage the entire tuition billing process in collaboration with Admissions, HR, Development, and the Business Office. Set up tuition billing accounts for new and returning students and ensure all charges and credits are added correctly. Make adjustments as needed. Communicate with new families and walk them through getting their account set up. Answer questions from parents and third parties related to tuition billing. Ensure data integrity for timely reporting. Maintain procedures manual for all workflows. Track tuition payments made at school and post them to the appropriate billing account. Liaise with supporting churches to ensure correct billing and communication. Monitor tuition receivable for past due accounts, contact families for payment, track interactions, and elevate issues as needed. Tuition Assistance Own the tuition assistance process and provide timely customer service. Review tuition assistance applications in FACTS for completeness and manage the award process. Follow up with applicants to ask clarifying questions, communicate status, and obtain needed documents. Process awards to the tuition billing accounts. Create statistical reports for management. Accounts Payable Process employee reimbursements. Manage A/P approval software, including manager permissions, workflows, approvals, syncing, and exports. Enter & reconcile transactions for revolving accounts and utilities. Fund & record transactions for prepaid accounts. Backup person for entering invoices and issuing checks. Corporate Cards Assist staff with questions and approvals, and credit line adjustments. Review staff transactions to ensure correct coding and receipting. Manage the software to ensure correct permissions and accounts for all cardholders. Prep data file monthly for upload to the general ledger. Order new cards, maintain agreements, and train new staff on card usage and procedures. Cash Receipts Send and track invoices to customers/sponsors. Own all electronic funds collections by assisting staff in determining which option will work for them, setting up payment forms, and entering transactions from the various programs. Bill incidental expenses in the tuition billing system as needed. Communicate payments, reports, and past-due invoices to staff. Bill Colt Care charges weekly. Enter deposits into QuickBooks, ensuring all items are posted correctly. Maintain the cash receipts log and communicate receipts to the appropriate departments. Manage all NPC-initiated ACH debits and credits within the banking system. Set up summer camp registration software annually and support the athletic department with rosters, refunds, and troubleshooting. Monthly General Ledger Maintenance Calculate & make the entry to assign transportation charges to departments. Record & reconcile Square transactions via data export and pivot tables. Tie out donation and general ledger entries regularly. Download bank statements and ensure all transactions are entered into QuickBooks monthly. Other Provide backup for answering phone calls and welcoming guests. Assist with TRIP bookkeeping process Maintain Procedures Manual in OneNote for job duties. QUALIFICATIONS AND SKILLS Active Christian in agreement with and willing to sign the NorthPointe Christian School’s Foundational Statements. Bachelor’s degree required. Able to pass required background checks and fingerprint screening. Accounting/bookkeeping experience preferred. Proficient with Microsoft Excel, working knowledge of Lookups & Pivot tables desired. Microsoft & Google Suite, and various cloud-based software; knowledge of QuickBooks is a plus. Professionally represents the school in interactions with parents, vendors, community, staff, and students. Remain professional in attire and behavior. Exercises initiative and judgment in planning and organizing work, efficiently accomplishing work assignments, and solving problems. Ability to maintain the strictest confidentiality. Customer service oriented. Detail-oriented and highly organized. Possesses time management skills and the ability to prioritize work. PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physically able to: Frequently reach with hands and arms. Frequently use manual dexterity and/or mobility to grasp and/or manipulate objects and operate equipment. Use repetitive movements (motions) of the wrists, hands, and/or fingers. Able to sit for extended periods of time and stand occasionally. Able to lift, move, push, or pull up to 25 pounds. Use close vision, distance vision, color vision, peripheral vision, depth perception, and possess the ability to adjust focus. Sufficiently hear and distinguish sounds in person and on the telephone. WORK ENVIRONMENT The work environment is a standard office setting. The noise level in the work environment is usually low to slightly moderate. #J-18808-Ljbffr