Production Coordinator

Production Coordinator (Full-Time, NYC/Remote)

Role Overview:

The Elements Music is in search of a full-time Production Coordinator to support our growing team across a range of key support functions such as CRM management, talent database upkeep, creative A&R and music supervision support, client relations, social media support, event coordination, admin, and more.

We're looking for someone based in New York City who can represent us at local events as needed (the role itself is remote). We'd also consider a true stand-out in Los Angeles or Chicago, with the same local-events expectation.

About The Elements Music:

We specialize in custom music, music supervision, artist collaborations, music strategy and sonic branding, primarily for the ad campaigns of the world's most iconic brands. We were selected by TikTok as a founding Custom Music Partner, and were named to the Inc. 5000 list as the 43rd fastest-growing private Media company in the US.

We're fanatical about producing REAL RECORDS FOR MEDIA. That means staying true to our foundation in record production, and approaching our music-for-media projects with that same unwavering attention to detail and artist-centric focus.

Our team is composed of wildly talented people with great hearts. We collaborate humbly and support each other generously.

About You:

• A highly organized, detail-oriented self-starter, early in your career and hungry for growth
• Able to juggle several moving parts at once without letting things fall through the cracks
• A clear, friendly communicator, equally at ease emailing a client contact and keeping internal team members in the loop
• Genuinely interested in the music industry and the business of music-for-media, with a desire to build real skills that support high-level production
• Quick to pick up a new CRM, database, or project management tool
• Enjoys being out in the world, not just behind a screen: client events, screenings, and talent outreach excite you rather than drain you
• Thrives in a fast-moving, detail-heavy environment, and takes pride in being a team player who’s making key contributions

What You'll Do:

Database & CRM Management

• Own CRM contacts data entry and ongoing management/updating
• Enter new talent into our database

Client & Industry Relationship Support

• Support prep and execution for client/industry events (screenings, client invites, logistics/ordering, and more)
• Social Media support
• Meeting coordination and set up

Creative & Pitch Support

• Assist with A&R and music supervision efforts - both proactive talent searches and project-specific searches
• Help build custom decks for prospective projects

Administration

• Assisting with POs, invoicing, music agreements/licenses, and union docs
• Supporting PRO registration prep
• Archiving final assets

Qualifications

• This role requires current and ongoing authorization to work in the US. We're unable to offer visa sponsorship at this time
• You read the "About You" section and thought "that's me, let's go"
• Prior internship, assistant, or early-career experience in music, entertainment, or a related field is a plus, but not required; drive and aptitude matter more than years on a resume
• Strong written and verbal communication skills
• Excellent organizational skills and comfort picking up new software/platforms quickly (experience navigating CRM platforms, DISCO, Slack, and Google Suite would be helpful)
• A genuine team player with a good heart and a strong work ethic
• Great music taste is a huge plus, and bonus points if you've got some music knowledge to back it up
• A great eye for design will be helpful, with any experience in design software (Canva, Adobe Creative Suite, etc.) being a nice bonus
• Social media and/or marketing experience is a plus
• NYC-based is strongly preferred (though we’re open to Los Angeles or Chicago). As mentioned above, this role is remote, but we need someone based in these “advertising hub” cities, who can be out and about for events as needed.

The Elements Music is committed to creating an inclusive space where employees are valued for their skills, experiences, and unique perspectives. We're committed to celebrating diverse voices and to creating an environment that reflects the many communities we reach. We believe individuals should not be disadvantaged because of their background or identity, but instead should be considered based on their strengths and experience.