Parts Administrator

Parts Administrator

The Parts Administrator will be responsible for daily monitoring, tracking, and maintaining of all inventories, purchase orders, and invoices. The Parts Administrator will provide recommendations to improve and streamline the inventory process to better service customers while staying in compliance with Company policies and procedures, and with all federal/state regulations.

At GFL our goal is to invest in our people and provide opportunities to grow for life! Our employees are affectionately known as team green, a name that unites us all under our shared purpose of providing sustainable solutions to enable our customers and communities to be GREEN FOR LIFE!

Overview:

GFL Environmental is one of North America's leading waste management companies, proudly making communities cleaner, safer, and happier through first-class service. Working for GFL is more than a job — it's an opportunity to grow in your career, make new friends, and make a difference each day.

Key Responsibilities:

• Manage inventory control system to ensure necessary equipment and part levels are maintained and purchases are within budget.

• Receive and label inventory appropriately; ensure inventory area is well maintained and organized systematically and physically.

• Perform physical count of inventory including cycle counts and reconcile actual stock count.

• Maintain all aged inventory, collections and returns.

• Perform monthly, quarterly, and annual audits.

• Order parts and materials through Company internal system.

• Meet with vendors to evaluate price, availability, and services offered on new products.

• Obtain quotes for purchases.

• Handle warranty parts, process, and documents.

• Process all vendor repair orders, purchase orders, and invoices; identify solutions, investigate disputes, and process corrections.

• Expedite parts and services as needed to support production.

• Ensure products received are in accordance with purchase order specifications.

• Adhere to company standards, policies, and procedures.

• Comply with Environmental compliance, energy savings, and recycling requirements.

• Recommends to Maintenance Manager a course of action for cost savings initiatives and provides insight to material purchasing.

• Perform other job-duties as assigned.

Requirements:

• High School diploma or GED.

• Valid Driver's License.

• Two (2) or more years of inventory control or parts management experience.

• Microsoft Office experience.

Knowledge, Skills & Abilities :

• Excellent attention to detail, problem-solving, and decision-making skills.

• Ability to communicate effectively with internal and external customers.

• Strong work ethic, demonstrating integrity and trust.

• Ability to be a self-starter capable of working effectively in a fast-paced, team environment.

• Ability to read, write, and comprehend reports and associated documents.

• Ability to understand and follow oral and written instructions.

• Ability to prioritize workload and meet time sensitive deadlines.

• Ability to exert muscle force to lift, push, pull or carry objects up to 50 pounds.

• Ability to coordinate two or more limbs while sitting or standing.

• Ability to make simple and repeated movements of the fingers, hands, and wrists.

• Flexibility to accept and adapt to change as well as the commitment to seek continuous improvement.

• Knowledge of safety and other related state/provincial and federal regulations.

• Knowledge of proper lifting techniques.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job:

• Employee is regularly required to talk, hear, listen, sit and stand.

• Continuous walking, standing, sitting, climbing, carrying, stooping, bending, kneeling, reaching, lifting, grasping/gripping, and pushing/pulling.

• Work utilizing personal protective equipment, including hearing protection, safety-toed boot, utility gloves, reflective vest, hearing and eye protection, hard hat, etc.

• Ability to lift files, open filing cabinets and bend or stand on a step stool as necessary.

• Physical ability to lift at least 50 pounds as needed.