Administrative Associate

Office Duties Answering phone & messages & helping Father answer messages Helping Father with correspondence, scheduling appointments, sacramental prep Publishing, posting, mailing, emailing weekly bulletins Providing Sunday & Holy Day introductions to Mass, announcements, and occasional Prayers of the Faithful to be included in the lector's black binder Scheduling use of the church hall/rooms for organizations & individuals (some require forms or Special Event insurance) Copying monthly ministry schedules, inserting in bulletins, posting, and emailing to Flocknote Helping schedule and prepare for some liturgical and sacramental events: funerals, baptisms, weddings, Confirmation; scheduling mass intentions Introduction to Mass 1 copy to ambo binder Announcements 1 copy to ambo binder Bulletin Edit to reflect weekly schedule Update mass times/adorations/meetings Mass requests Update ministry schedule Add any announcements or upcoming information Update the offertory based on the spreadsheet 60-70 copies, 2 sided in color Email a copy sister church Copy into box (needed for audits) Ministry Schedule - sent from Megan at the end of the month Prayer of the Faithful Edit for spelling/grammar errors Print 2 copies 1 for ambo binder 1 for blue binder next to presider's chair Mass requests Money to Business Manager or Counters Fill out requested dates/masses then record them in a card if needed and send to requester (or at least contact them to let them know the dates for the masses) *Usually wait on bulletin/announcements until Thursday/Friday so that everyone has a chance to contact you with changes and additions. *A weekly meeting with priests would help immensely. There are schedule changes that aren't always communicated. #J-18808-Ljbffr