Special Assistant to the President and CEO

Join our client, a dedicated non-profit organization, as they seek a highly organized and resourceful Executive Assistant to support their President/CEO, ensuring seamless daily operations and enabling strategic growth.


Compensation:

$80K - $85K

Applicants must be able to work 5 days onsite in Boston MA to be eligible for this position.

If you are interested and meet the qualifications below, please apply with your resume for more information!

Responsibilities:

• Coordinate and oversee the President/CEO's daily schedule, balancing strategic priorities with urgent matters to maximize efficiency.
• Respond to and manage inbound communications on behalf of the President/CEO, maintaining a professional and engaging tone.
• Design, refine, and prepare presentations, reports, and correspondence tailored for internal and external stakeholders.
• Support project management efforts and logistical planning for meetings, events, and fundraising initiatives with precision.
• Facilitate the organization of internal and external meetings, including board and staff gatherings, ensuring all logistics are handled flawlessly.
• Maintain and update CRM systems and assist with data management related to organizational outreach and engagement.
• Attend and support events alongside the President/CEO, including occasional after-hours functions, representing the organization professionally.
• Collaborate closely with internal teams to assist in program development, resource planning, and stakeholder engagement efforts.
• Handle media inquiries in coordination with external partners, ensuring timely and accurate communication.
• Perform various administrative duties, including preparing expense reports, managing documents, and supporting organizational projects.

Requirements:

• A minimum of 3-5+ years of experience providing executive support, ideally supporting one-on-one C-suite leadership.
• Demonstrated ability to manage complex calendars and coordinate multiple projects simultaneously with high attention to detail.
• Proven experience working within non-profit, education, government, or service sectors.
• Exceptional written and verbal communication skills, with an aptitude for crafting clear and engaging content.
• Strong organizational skills with a knack for problem-solving and resourcefulness.
• Technologically proficient in Google Workspace (Drive, Docs, Sheets, Gmail), Microsoft Office Suite, and CRM systems like Salesforce.
• Bachelor's degree in a related field or equivalent experience.
• Deep familiarity with Boston's community landscape and culture is preferred.

Our Commitment to Inclusion & Belonging

The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

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