Office Services Coordinator

Office Services Coordinator

Baker, Donelson, Bearman, Caldwell, and Berkowitz, PC has an opening for a full-time Office Services Coordinator in its Baltimore, MD office. The Office Services Coordinator plays a central role in delivering high-quality in-office experiences for employees, clients, and guests. This position supports these efforts by maintaining common areas (such as kitchens and conference rooms), coordinating event logistics, overseeing inventory of kitchen supplies, and assisting with general office support to create a professional and efficient work environment.

Primary responsibilities include Hospitality Services:

• Maintain cleanliness and organization of kitchens, restocking daily.
• Monitor inventory and place orders for kitchen supplies.
• Ensure conference rooms are clean, stocked, and ready for use.
• Coordinate event logistics: organizing vendors, set up/tear down, and remaining attentive throughout the event.
• Assist with other administrative duties as assigned, as well as with special projects.

Additionally, this position provides backup coverage for other Office Services Coordinators: Reception (answering phones, taking messages, greeting clients/visitors), Shipping and Receiving (distributing mail, coordinating deliveries and courier services), and Digital Processing Services (copying, printing, scanning, assembling attorney materials).

Core competencies:

• Hospitality: Maintains professional, courteous demeanor when assisting colleagues or clients. Creates welcoming environments for events and in common areas.
• Attention to Detail: Ensure accuracy in document handling and room set ups.
• Adaptability: Responds to changing priorities and urgent requests with flexibility.
• Problem-Solving: Handles minor equipment issues and logistical challenges proactively.
• Teamwork: Works collaboratively with attorneys, staff, and vendors.
• Reliability: Consistently meets deadlines and follows through on commitments.

Qualifications include:

• Prior office administrative experience (law firm or hospitality experience preferred but not required).
• Ability to lift 50lbs and move furniture for room set ups.
• Familiarity with office equipment and proficient computer skills (including Microsoft Office and the ability to learn new software).
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize numerous tasks and complete them under time constraints.
• Ability to work irregular hours when necessary to perform the essential duties of the position; some overtime may be required.

This position is in-office only, Monday-Friday from 7:30am-4:30pm.

The expected base salary range for this position is $50,000 to $65,000. Final compensation will be based on a variety of factors, including relevant experience, skills, education, and market considerations.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.