Document Control at DivIHN Integration Stone Park, Illinois

Document Control Specialist (Hybrid)

The document control specialist is responsible for various tasks associated with the project document life cycle. The DCS will store, manage, and track all project related company documents. Scan, image, organize and maintain documents, adhering to the company's document lifecycle procedures, checklists, document control procedures, and records retention schedule. Control and retrieval of documentation related to capital construction. Document Control Specialist will be able to create transmittals and workflow, verify all approvals prior to issuing documentation within the company and to third party vendors. Will also be responsible for providing light training and support for staff.

Job duties include:

• Complete document control functions of document fulfillment, release, change, archiving, completing all metadata and data entry.
• Coordinate with other departments for collecting, inputting and filing all data and reports relating to project life cycle.
• Maintain document files to be orderly, up-to-date, and ready for audit at all times.
• Analyze and review documents received compared to the document requirements.
• Provide feedback to the supplier of the documents as needed and make some major corrections.
• Maintain all pertinent tracking logs for documentation managed within the document control department.
• Respond to and fulfill all internal and external drawing and document requests, utilizing strong interpersonal skills.

Minimum qualifications include:

• High School Diploma, HSED or GED
• 3+ years of experience in providing support on major construction programs preferably with a utility.
• 3+ years of administrative and data entry experience in any setting.
• 3+ years of experience in a document control environment in an engineering or construction company, oil, and gas or within a utility.
• 3+ years of experience in Microsoft Office products and Adobe Professional.
• Scanning and printing with OCE plotters, and experience should include working in an electronic document management system.