Administrative Assistant

Administrative Assistant

At Concordia Dining Services, every meal is an opportunity to create community, and every great dining experience begins behind the scenes. As our Administrative Assistant, you'll help keep the department running smoothly by supporting scheduling, hiring, communications, and daily operations that allow our team to serve students, employees, alumni, and guests every day.

If you enjoy bringing order to complexity, supporting others, and being the person who helps everything come together, Concordia Dining Services offers a unique opportunity to build a rewarding career in a respectful and supportive environment. Enjoy consistent schedules, outstanding benefits, generous paid time off, tuition benefits, and the opportunity to play an essential role in one of the most visible departments on campus.

About the Role

The primary responsibility of this position is to provide administrative support of key functions for the Dining Services office operations, including coordination of student scheduling; office services; hiring and staff support; and communication and webpage support.

What You'll Do

1. Support the mission and vision of Concordia College and demonstrate the competencies as defined for this position.
2. Administrative and Cash Handling Support
   1. Prepare meeting materials;
   2. Assist with cash handling tasks as needed;
   3. Prepare and place supply orders for operational supplies and equipment;
   4. Support daily operation of campus ID card services;
   5. Provide courteous and professional customer service by responding to questions and resolving concerns in person, by phone, and through email. Monitor departmental inboxes and resolve or redirect messages.
3. Coordination of Student Scheduling
   1. Maintain student schedules and enter data as needed using scheduling software;
   2. Coordinate and schedule high school employees;
   3. Monitor and coordinate student substitutions and student timekeeping; enter data as necessary;
   4. Conduct orientation of new student employees; monitor, support, and uphold student employee policies;
   5. Assist with planning and executing student employment recruitment activities such as tabling, job fairs, and outreach.
4. Hiring and Staff Support
   1. Arrange interview times with hiring managers;
   2. Schedule interview space;
   3. Prepare interview materials;
   4. Assist with maintaining accurate information in the campus human resource information system and files;
   5. Conduct initial onboarding activities for new staff employees;
   6. Prepare uniform orders and maintain inventory levels;
   7. Coordinate and schedule on-call employees;
   8. Place orders for temporary labor; greet temporary labor staff and direct to the assigned work area.
5. Communication and Webpage Support
   1. Prepare professional communication for internal and external customers and potential customers, including use of social and other media relevant to college students;
   2. Write content for electronic and print materials, including but not limited to materials related to meal plans, ID cards, catering, contract services, residential dining, and retail operations.
   3. Monitor departmental webpages to ensure information remains updated; prepare updated/revised information.
6. Other duties as assigned

You'll Thrive Here If You:

• Enjoy keeping people, projects, and schedules organized.
• Like being the person others can count on to keep things running smoothly behind the scenes.
• Take pride in providing exceptional customer service and professional communication.
• Enjoy balancing a variety of responsibilities and shifting priorities throughout the day.
• Appreciate working collaboratively with colleagues while also managing projects independently.
• Want to build a career where your work supports the team that helps create a welcoming campus community.

Qualifications:

Minimum Qualifications:

• High school diploma (or GED);
• Associate degree in business, management, or related field OR equivalent experience with one year of full-time work equal to one year of education.

Preferred Qualifications:

1. One-year related scheduling and/or hiring & staff support experience.

Skills and Abilities

• Exceptional verbal and written communication skills, including proper grammar, spelling, and punctuation;
• Highly skilled in Microsoft Office and Teams;
• Knowledge of timekeeping procedures;
• Knowledge of work schedules and coordination of multiple staffing needs into a single schedule; student employee recruitment;
• Understanding of the unique environment of communication on a college campus with focus on young adults;
• Able to manage multiple projects in a timely manner;
• Able to work effectively in a team environment as well as ability to self-manage;
• Able to work with diverse groups of people;
• Ability to maintain confidentiality and exercise discretion when handling sensitive information and records;
• Ability to engage our customers with an attitude of willingness and dedication to serve.

Benefits and Salary:

Concordia College is proud to offer a competitive total compensation package:

• Health Insurance
• Health Savings Account
• Flexible Spending Account
• Vision Insurance
• Dental Insurance
• Preventative Chiropractic Program
• Retirement Plan
• Long-Term Disability Insurance (full-time only)
• Life Insurance (full-time only)
• 13 Paid holidays including the time off between Christmas and New Year's
• MN Paid Family and Medical Leave
• Up to 100% tuition with discounts and scholarships for yourself and dependents at Concordia College and Concordia Language Villages
• Up to 50% tuition discount for dependents with Oak Grove Lutheran Schools
• Up to 100% tuition discounts for dependents with participating partners: CIC-TEP, ELCA schools, and Tuition Exchange Inc.
• Extras: access to athletic facilities, library, fitness classes, athletic events, theatre events, purchase dining on campus, free MATbus rides
• Salary 17.39 - 20.50 USD Hourly Wage

The final salary will be determined based on factors such as education, experience, skills, certifications, and alignment with the position's requirements. Other considerations may include internal equity and market conditions.

Employment Contingencies: Background Check Special Instructions to Applicants:

• Required Documents
  • None
• Optional Documents
  • Resume/Curriculum Vitae
  • Cover Letter
  • List of References
  • Licensure
  • Certification
  • Training
  • Other