Office Administrator

Job Position : Office Administrator

Location: West Fargo, ND 58078

Pay Rate: $21.00/hr-$24.00/hr DOE

Shift: Monday through Friday, 8:00 AM to 5:00 PM


Employment Type: Full-Time - Temp-to-Hire

Benefits: Once on companies direct payroll - PTO, Health, vision, dental; As part of our commitment to employee well-being, Preference Employment Solutions offers Minimum Essential Coverage (MEC) health plans for both individuals and families . Our plans provide essential healthcare benefits at an affordable cost, ensuring you have access to the coverage you need while working with us.

Position Summary
The Office Administrator is responsible for the day-to-day financial, administrative, and customer-facing operations. This in-office position owns invoicing, accounts receivable, accounts payable, basic accounting, inventory control documentation, payroll prep, vendor and state filings, and front-office customer support. The Office Administrator is the operational backbone of the office, working directly with the Director of Operations, the warehouse team, the field sales team, and our outside accountant. The right person for this role wants to work with a small, close-knit team in a family-like environment. We like to laugh and chat, but also get the work done. This role requires accuracy, follow-through, strong communication, and the ability to manage many recurring tasks on a daily, weekly, and monthly basis without being prompted.

Essential Duties and Responsibilities
1. Invoicing and Order Processing
2. Accounts Receivable
3. Online Sales - Inventory and Payment
4. Accounts Payable
5. Inventory - Receiving, Control, Updating
6. Basic Accounting - Reconciliation, sales tax rates, etc.
7. Payroll Preparation
8. General Administrative - Maintain Records, Filings, Account Mgmt
9. Order office supplies and janitorial supplies as needed
10. File state business registrations and maintain registered agent status in all required states
11. Manage employee insurance enrollment, changes, and renewals
12. Assist walk-in wholesale and retail customers with orders, questions, and product information

Required Qualifications
1. Associate's degree in business, accounting, or related field.
2. Minimum 2 years of office administration, accounting, or bookkeeping experience.
3. Working knowledge of QuickBooks Desktop Enterprise (General QuickBooks - transition to QuickBooks Desktop Enterprise).
4. Familiarity with e-commerce platforms (Shopify experience a plus).
5. Strong written and verbal communication skills, including phone presence.
6. Detail-oriented with strong follow-through on recurring tasks and deadlines.
7. Ability to prioritize and manage multiple workstreams independently.
8. Proficient with Microsoft Office (Excel, Word, Outlook) and general computer skills.
9. Trustworthy and discreet with financial and personnel information.
10. Reliable attendance and punctuality.

Preferred Qualifications
1. Prior experience in wholesale distribution, automotive, or trade industry.
2. Experience with multi-carrier shipping platforms.
3. Experience with sales tax filing across multiple states.
4. Notary commission (or willingness to obtain).

NOTE: Any offer of employment is contingent upon successfully passing a Background check

How to Apply:

Contact: Tyia
Email: View email address on click.appcast.io
Phone: View phone number on click.appcast.io
Or apply online

Preference Employment Solutions is a local employment company successfully assisting job seekers for over 30 years! We are FREE and CONFIDENTIAL. Preference Employment Solutions is an equal opportunity employer.