Administrative Office Assistant

Pediatric Partners Administrative Office Assistant

Pediatric Partners, a part of the Sevita family, provides comprehensive in-home and clinic-based therapeutic services for infants, children, and young adults. Our teams of compassionate pediatric experts help children with medically complex, developmental, behavioral, educational, or other needs learn the skills they need to thrive. We offer physical, occupational, speech-language and feeding therapy; augmentative and alternative communication; mental health counseling, applied behavior analysis, and early intervention services.

Part-time Administrative Office Assistant

Hours: Monday-Thursday 12 pm- 6 pm and Friday 7 am-5 pm (31 hours per week)

Hourly range $18-$20 (depending on office-setting experience)

As part of Administrative Services, you'll play an important role in our organization, serving as the first point of contact for patients and families. You will combine exceptional customer service, administrative support, and organizational skills to help ensure a welcoming, efficient, and compassionate experience while supporting our mission of delivering high-quality care.

Your responsibilities:

• Welcome patients, families, and visitors with a warm, courteous, and professional demeanor while ensuring a positive patient experience
• Perform general administrative and clerical duties, including answering phones, responding to inquiries, filing, scanning, and assisting with other office tasks
• Verify and maintain accurate patient demographic and insurance information
• Schedule, reschedule, and confirm patient appointments
• Maintain strict patient confidentiality and safeguard protected health information in compliance with HIPAA regulations
• Enter and update patient information accurately within the electronic medical record (EMR) system
• Restock office and clinical supplies to support efficient daily operations
• Maintain a clean, organized, and welcoming office environment

What you will bring:

• High school diploma or GED (required)
• Minimum of two years of experience working in a medical office setting (required)
• Excellent communication, customer service, and interpersonal skills
• Professional, friendly, and welcoming demeanor with the ability to build positive relationships with patients, families, and coworkers
• Strong organizational skills, attention to detail, and ability to manage multiple priorities in a fast-paced environment
• Self-motivated, dependable, and able to work both independently and collaboratively as part of a team
• Ability to adapt to changing priorities while maintaining accuracy, professionalism, and a positive attitude

Why Join Us?

• High-impact work with meaningful outcomes
• Career development and advancement opportunities across a nationwide network
• Enjoy complex work that makes a difference in the lives of those we serve

We have meaningful work for you – Come join our team – Apply Today!