Administrative Assistant

Job Description Administrative Assistant Location: Miami, FL Annual Salary: Approximately $48,000-$50,000 Schedule: Monday-Friday, 8:00 a.m.-5:00 p.m. Work Arrangement: Fully On-Site Position Overview A leading international organization is seeking a professional, dependable, and personable Receptionist/ Administrative Assistant to provide administrative and secretarial support to the President & CEO and Executive Team. The ideal candidate will have strong administrative experience, excellent organizational skills, a polished professional demeanor, and the ability to work effectively in a fast-paced, multinational environment. Key Responsibilities Manage executive calendars and agendas Provide administrative and secretarial support to senior leadership Coordinate internal and external meetings, including international meetings Arrange domestic and international travel Manage expense reports and related documentation Prepare correspondence, translations, summaries, and presentations Coordinate documents and signatures with internal departments and Legal Notarize documents, if certified Liaise with internal departments, vendors, and external contacts Maintain organized files and records Assist with sponsorship activities and special projects Handle incoming and outgoing calls and route messages appropriately Receive and distribute mail, overnight packages, and other deliveries Prepare DHL and UPS shipments and maintain shipping supplies Order and maintain office supplies and verify supplier invoices Maintain telephone directories and internal contact listings Coordinate with Facilities regarding maintenance requests Assist with visitor and vendor safety protocols Assign building access badges to visitors and new employees as directed by HR Perform general office and administrative duties as needed Follow company policies, procedures, and established standards Perform other duties as assigned Qualifications Education or training in Executive/Managerial Assistance, Business Administration, or a related field Minimum 5 years of experience as an Executive Assistant, Administrative Assistant, or similar role within a multinational organization Experience supporting executive-level management strongly preferred Strong calendar management, travel coordination, and administrative skills Excellent written and verbal communication skills Strong organizational skills and attention to detail Ability to handle confidential information with discretion Professional and polished demeanor Ability to multitask and prioritize in a fast-paced environment Project management experience is a plus Bilingual English/Spanish is a plus What We Offer Monday-Friday, 8:00 a.m.-5:00 p.m. schedule Fully on-site position Opportunity to work within a dynamic, international organization Professional and collaborative work environment Opportunity for growth and development CAREERXCHANGE® is an Equal Opportunity Employer. For additional opportunities, please visit ww.careerxchange.com #OCT_2026_150 Meet Your RecruiterMaria Martinez Talent Acquisition Manager View phone number on click.appcast.io [email protected] Connect on Facebook Connect on X Connect on LinkedIn CAREERXCHANGE