Human Resources Assistant

Position Human Resources Assistant Overview The City of Carson seeks an ethical, detail‑oriented, and service‑focused Human Resources support professional who thrives in a fast‑paced environment. The candidate will consistently demonstrate integrity, maintain strict confidentiality, and handle sensitive personnel information with professionalism and discretion. They will collaborate with professional and management staff to assist with class specification updates, recruitment activities, interview scheduling, application processing, and other HR functions. Vacancy Information Full‑time (FLSA: Non‑Exempt) position with a 4/10 schedule. Working Monday through Thursday from 7:00 a.m. to 6:00 p.m. (including a 1‑hour unpaid lunch break). Work hours or schedule may be adjusted based on operational needs. No remote or hybrid work options are currently offered. Job Summary Under the direction of the Human Resources Analyst, perform a variety of specialized clerical and administrative support duties related to human resources functions and activities; provide basic information regarding the City’s human resources services, practices, and procedures. Essential Duties Act ethically and maintain confidentiality of HR data and information. Perform general and HR‑related clerical and administrative duties. Prepare and type a variety of materials such as correspondence, memoranda, job announcements, forms, employment lists, employment certifications and verifications, charts and statistics. Provide basic information and assistance in person or by telephone to job applicants, City personnel, and the public regarding personnel matters. Provide written verification of past or present City employment and unemployment insurance claims. Assist in updating and maintaining manual and computerized personnel records containing confidential information. Perform HR front‑desk service and support as needed. Respond to routine survey requests from other agencies, employees, and the public for salary and benefits information. Assist in tracking performance evaluations and step increase dates and deadlines; process paperwork for both. Assist in collecting routine salary and benefits information from other agencies. Assist professional staff in preparation and/or revision of class specifications. Assist in the recruitment process by placing advertisements, obtaining oral board raters, arranging panel interviews, and providing information to applicants. Perform data entry of employment applications into applicant tracking software (NeoGov, iFAS, Tyler Munis); prepare and mail correspondence regarding application, testing, and interview results. Provide staff support to professional and management staff. Perform related duties as required. Track and maintain government programs (EDD, DOT, DMV Pull Notice, etc.). Assist in onboarding, hiring, and entering part‑time employees; fingerprint new hires and volunteers. Education and Experience Minimum of two (2) years of college and two (2) years of full‑time, paid clerical and administrative support experience in a human resources department. Experience and/or education in a related HR field may be substituted on a year‑for‑year basis. Knowledge of Modern office practices, procedures, and equipment including personal computer and related software (Microsoft Office, HRIS, ERPs). Human resources policies and procedures. City organization, operations, policies, and objectives. Interpersonal skills, using tact, patience, and courtesy. Telephone techniques and etiquette. General record‑keeping practices. Correct English and math usage. Skills and Abilities Understand and explain City policies and procedures pertaining to human resources. Understand and follow oral and written directions. Establish and maintain effective working relationships within the HR Department, with other departments, and employees. Maintain a variety of records and files. Effectively communicate both orally and in writing. Perform clerical duties such as filing, running reports, and typing. Type at 50 net words per minute from clear copy. Operate a variety of office equipment, including personal computer and related software. Working Conditions Require vision (corrected) to read small print. Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects. Perform primarily sedentary work. Subject to indoor environmental conditions. May be required to work at a computer terminal for prolonged periods. May be required to work evenings and/or weekends. Recruitment Process The recruitment is open until July 3, 2026, 11:59 p.m. Applications must include a cover letter, resume, and proof of education in PDF format. The selection process will include a supplemental questionnaire, an oral exam (weighted at 100%), and a final selection interview. The Human Resources Department reserves the right to adjust or modify the examination components. Other Information The City of Carson is an Equal Opportunity Employer dedicated to fostering a diverse and inclusive workplace. The City will consider all qualified applicants, including those with a criminal history, in accordance with the California Fair Chance Act. The City intends to provide reasonable accommodations in accordance with the Americans with Disabilities Act of 1990. #J-18808-Ljbffr