Grants Manager

POSITION OVERVIEW

This is a full‑time in‑office position located in Oklahoma County. The Grants Manager assists the TSET Director of Grants Management with all components of the grant‑making process: grants development, processing, implementation, and monitoring of grant programs to assure regulatory compliance and progress toward objectives. The Grants Manager works with the TSET Director of Grants Management and Senior Grants Manager to facilitate quality service delivery to grantees through sound grants management planning, implementation, budgeting, monitoring, closeout and evaluation. The Grants Manager also works with the entire TSET Team to cultivate and sustain positive relationships with all grantees and partners.

PRIMARY DUTIES AND RESPONSIBILITIES

Work with the TSET Director of Grants Management and Senior Grants Manager to implement and maintain a grants management database that follows the agency’s work processes while balancing the needs of program and accounting staff and regulatory compliance. Assist in monitoring agency grants management operations to ensure overall quality service delivery and timeliness of all aspects of grants administration across grant categories. Stay abreast of all rules, including caps, allowable and prohibited expenses as related to TSET grant budgets, and work in concert with TSET Program Managers to ensure adherence to those rules. Work with other state, federal, and local public and private organizations to identify qualified professionals to serve on external expert review committees and provide staff support to facilitate the external review of proposals. Complete technical reviews for grant applications in concert with the Senior Grants Manager. Prepare materials for Board and committee meetings. Facilitate the grant contract awards process, including delivery of contracts via the grants database and monitoring the required return and full execution of grant contracts. Monitor grantee spending and adherence to terms of the contract to ensure proper and efficient use of TSET funds. Serve as an internal department point of contact for the grantee funding portal. Recommend and participate in site visits or financial reviews of grantees as necessary. Assist in the revision, creation, and implementation of guidance to assist grantees in managing their TSET‑funded obligations effectively. Use the grants database to facilitate accurate and timely grant reporting and forward notices requesting submission of all required information and reports. Coordinate preparation and completion of all grant‑related paperwork necessary to request purchase orders. Provide assistance as necessary to organize and execute grant applicant workshops and trainings. Serve as a key member of the TSET Grants Management Team for all routine agency operations. Perform other duties assigned by the TSET Director of Grants Management.

KNOWLEDGE, SKILLS & ABILITIES

Understanding of current grant‑making standards, practices, and methods. Experience working in a grants management database and contact management system, customizing the database, and preparing reports. Knowledge of philanthropy, the nonprofit sector, and foundation and state agency grant‑making and operations. Basic understanding of the agency’s program areas and mission. Experience implementing grant policies and procedures. Knowledge and application of best practices in grant‑making. Analytical capabilities with accounting procedures and processes for structuring grant‑related projects. Ability to communicate technical, budgetary, and program details to staff, grantees, and applicants, orally and in writing. Ability to implement effective workflow processes and procedures. Proficiency in Microsoft Windows and Microsoft Office products. Ability to work in a project management system. Ability to foster an atmosphere that recognizes and respects cultural and individual differences. Ability to work as a member of a team as well as independently. Ability to analyze grant processes and participate in efforts to streamline them through use of technology and innovative approaches.

EDUCATION & EXPERIENCE

The Grants Manager must have a combination of education and experience necessary to fulfill the responsibilities and expectations contained in the job description. At a minimum, a candidate must have a degree from an accredited university with at least three years of demonstrated experience in grants administration and monitoring, and significant knowledge of the grant‑making cycle. Travel in and out of state to attend trainings, site visits, applicant workshops, etc. on an occasional or as‑needed basis may be required. PREFERRED REQUIREMENTS, SPECIAL SKILLS, OR KNOWLEDGE Experience in a private grant‑making organization. Salesforce experience.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Position located in a comfortable in‑person office setting with a computer for a large percentage of the workday. Noise level in the work environment is usually mild. In‑state travel may be required as part of performing essential duties satisfactorily.

BENEFIT HIGHLIGHTS

Benefit allowance based on dependents who are covered on health insurance. Several health, dental, and vision options for employees and employees plus dependents. 11 paid holidays, 15 days of vacation, and 15 days of sick leave per year. Retirement savings plans. Longevity pay based on the employee’s years of service. Equal Opportunity Employment TSET is an Equal Opportunity Employer. Reasonable accommodation for individuals with disabilities may be provided upon request. The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability. #J-18808-Ljbffr State of Oklahoma