Facilities Coordinator 4

Job Description

Job Description

Job Title: Facilities Coordinator 4

Job Description

The Facilities Coordinator 4 supports the smooth operation of a commercial facility by coordinating a small team of multi-skilled operatives, overseeing vendors and contractors, and ensuring the premises remain safe, compliant, and well maintained. This role focuses on conducting regular walkthroughs and restocks, managing financial and procurement processes, and building strong working relationships with internal stakeholders, landlords, managing agents, and facilities vendors. The Facilities Coordinator 4 ensures that all tasks are completed accurately and on time, contributing to reliable, high-quality facilities services.

Responsibilities

• Monitor the performance of and coordinate a small team of multi-skilled operatives to ensure consistent, high-quality service delivery.
• Develop and maintain close working relationships with key stakeholders, including internal partners, landlords, managing agents, and all facilities vendors.
• Assist in managing all contractors on site to ensure they perform to required standards and comply with building procedures and policies.
• Support the procurement of vendors and services, helping to identify, select, and onboard suppliers as required.
• Assist with financial processes to ensure all financial management requirements are completed accurately and on time.
• Ensure prompt and accurate creation, processing, and management of purchase orders in the internal financial management platform.
• Assist with monthly accrual reports and help monitor finance trackers to support accurate budgeting and reporting.
• Conduct regular site inspections, assessments, and audits to verify that facilities meet safety, cleanliness, and operational standards.
• Carry out safety procedures and all building procedures, including ad-hoc duties and performance measures, to maintain compliance and mitigate risk.
• Assist in implementing the property risk management program and support industry best practice operations across the facility.
• Maintain premises in neat, orderly, and good working condition at all times, including overseeing walkthroughs and restocks.
• Support the implementation and monitoring of disaster recovery and business continuity plans to ensure operational resilience.
• Follow established escalation procedures and incident reporting processes to address issues quickly and appropriately.
• Provide support for regular management reports and projects as required, contributing data, insights, and updates.
• Work collaboratively with the wider team while also handling tasks independently to meet Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets.

Essential Skills

• Ability to work both independently and as part of a team, managing tasks with minimal supervision while collaborating effectively with others.
• Self-motivated, with a confident and energetic attitude that supports proactive problem-solving and service delivery.
• Excellent verbal and written communication skills, with the ability to interact professionally with stakeholders, vendors, and colleagues.
• Ability to work well under pressure and remain flexible when managing multiple priorities or changing requirements.
• Strong understanding of Microsoft Word, Excel, and Outlook for documentation, reporting, and communication.
• Experience in facility management or a closely related discipline.
• Bachelor’s degree in a related field.
• Clean driving record.

Additional Skills & Qualifications

• Experience with Google Suite is a plus and supports documentation, scheduling, and collaboration.
• Familiarity with internal financial management platforms and purchase order processes is advantageous.
• Experience conducting site inspections, audits, and safety procedures within a facilities environment.
• Exposure to property risk management programs and industry best practice operations.
• Experience supporting disaster recovery and business continuity plans.
• Previous experience coordinating contractors and vendors in a facilities or operations setting.

Work Environment

This is a contract-only role based on-site during a standard Monday to Friday schedule from 8:30 a.m. to 5:00 p.m. The position is located in an office suite with free onsite parking provided, offering convenient access for daily commuting. The work environment involves frequent walkthroughs of the facility, restocking supplies, and conducting inspections, as well as regular interaction with contractors, vendors, landlords, and internal stakeholders. The role requires use of office productivity tools such as Microsoft Word, Excel, Outlook, and potentially Google Suite, along with internal financial management platforms for purchase order and accrual tracking. Interviews may include an initial virtual interview followed by an in-person interview. A check is required in line with the organization’s standard screening package. The environment emphasizes professionalism, safety, and adherence to established building procedures and escalation protocols, with a focus on maintaining a clean, orderly, and well-functioning facility.

This is a Contract position based out of Kirkland, WA.

The pay range for this position is $30.00 - $31.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Kirkland,WA.

This position is anticipated to close on Jun 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.