Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a real estate and property organization in West Des Moines, Iowa. This position supports accurate and timely payment operations by reviewing invoices, organizing financial records, and helping maintain dependable accounts payable processes. The ideal candidate brings strong attention to detail, follows established procedures carefully, and works effectively with internal teams and vendors.

Responsibilities:
• Review incoming invoices, confirm supporting details, and prepare items for accurate entry into the payable system.
• Assign the appropriate expense or general ledger coding to invoices to ensure proper financial tracking.
• Process vendor invoices in a timely manner while maintaining organized documentation and payment records.
• Coordinate recurring payment cycles and assist with check run preparation to meet scheduled deadlines.
• Investigate invoice discrepancies, resolve payment issues, and communicate with vendors or internal departments as needed.
• Reconcile payable activity against records and help identify items requiring correction or follow-up.
• Maintain compliance with internal controls, approval workflows, and company accounting standards.
• Support the accounts payable team with reporting, filing, and other administrative tasks related to daily payment operations.• Experience supporting accounts payable functions in a detail-focused office environment.
• Working knowledge of invoice processing, invoice coding, and payment cycle procedures.
• Ability to manage a high volume of transactions with strong accuracy and attention to detail.
• Familiarity with check runs, vendor records, and accounts payable documentation practices.
• Proficiency with accounting systems and standard business software, including spreadsheet applications.
• Strong organizational skills with the ability to prioritize deadlines and follow through on assigned work.
• Effective written and verbal communication skills for coordinating with vendors and internal stakeholders.