Office Administrator

Job Title: Office Administrator

Location: Jacksonville, FL

Job Summary:

We are seeking an experienced Office Administrator with a background in general contracting to support our Jacksonville office. This role involves administrative and clerical duties, including processing invoices and billings, producing correspondence, filing, and managing project billing including certified payrolls. The ideal candidate is organized, professional, and able to handle confidential information in a fast-paced construction environment.

Key Responsibilities:

• Perform administrative and clerical tasks, including data entry, filing, copying, and mail distribution
• Process invoices, billings, and project-related documents
• Produce letters, reports, and memorandums
• Handle phone communications and direct visitors professionally
• Maintain confidentiality and professionalism in all tasks
• Organize and prioritize multiple tasks to meet deadlines
• Work harmoniously with team members and contractors

Requirements:

• Minimum 2 years of clerical/administrative experience
• Background in general contracting required; federal construction experience a plus
• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and other office technology
• High school diploma required; degree preferred
• Strong communication, organizational, and multitasking skills