Data Entry Representative

The Data Entry Specialist plays a key role in supporting business operations and maintaining accurate system data through administrative and analytical assistance. Reporting to the Data Management Supervisor, this role is responsible for entering, updating, and validating data, preparing data reports, assisting with data quality control, and contributing to overall data integrity efforts.
This position supports the full data lifecycle-from initial data intake through ongoing maintenance-ensuring accuracy and consistency across systems. The Data Management team serves as a central resource for maintaining reliable information across the organization.

Key Responsibilities

Core Support Functions

• Provide data entry and reporting support related to new records and data updates
• Support data accuracy initiatives by assisting in audits and maintaining data integrity
• Help resolve data discrepancies, requests, and concerns in a timely and professional manner
• Assist in identifying data inconsistencies and support corrective actions
• Coordinate data intake activities to ensure a smooth and accurate entry process
• Track data quality metrics and compile data for leadership reporting
• Support administration of data validation processes and audits
• Maintain accurate records and assist with updates across systems
• Build and maintain collaborative relationships across departments
• Participate in team meetings and departmental initiatives

Principal Duties

Data Reporting Preparation:
Assist in compiling data, preparing reports, and generating insights to support operational review meetings
Data Request Handling:
Process internal and external requests for data, ensuring timely and accurate delivery
Data Quality Analysis:
Conduct research and analysis on data discrepancies, providing actionable insights to support data accuracy efforts
Data Intake Coordination:
Track data entry progress and ensure all steps are completed while maintaining communication with stakeholders
Administrative Support:
Provide administrative support such as scheduling, correspondence, and document management
Data Integrity Monitoring:
Monitor data quality metrics, identify trends, and support strategies to improve data accuracy and consistency
Reporting & Insights:
Generate reports on data entry performance and data quality, highlighting opportunities for improvement
Cross-Functional Collaboration:
Work with internal teams (Operations, Sales, Customer Support, etc.) to ensure data consistency across systems
Process Improvement:
Identify opportunities to improve workflows, efficiency, and data entry processes

• Perform additional duties as assigned

Required Skills

• Strong analytical and problem-solving abilities
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Excel, Word, and data entry systems
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to manage multiple priorities in a fast-paced environment
• Detail-oriented mindset with a commitment to data accuracy
• Ability to work collaboratively across teams
• Adaptability and flexibility with changing priorities
• Familiarity with database systems or data management tools preferred
• Experience in data entry, administrative support, or similar roles preferred

Education

• Associate degree in Business Administration, Information Management, or a related field required
• Bachelor's degree in a related discipline preferred
• Equivalent experience (e.g., 3+ years in relevant roles with demonstrated data entry and administrative responsibilities) may be considered in lieu of formal education

Experience

1-3 years of experience in a data-focused or support role, such as:

• Data entry or data processing
• Administrative or office support
• Records management or database maintenance

Experience with:

• Data entry and database management
• Report preparation and data analysis
• Data systems or similar tools

Work Environment

This role is based in an office environment where the Data Entry Specialist works closely with operational teams and office support staff. The position involves frequent computer use for data entry, record processing, and working within Microsoft Office Suite, particularly Excel, Word, and Outlook. The workday typically includes entering and updating data received through various channels such as email, scanned documents, and internal systems, as well as handling administrative tasks such as document scanning, filing, and scheduling. The environment emphasizes organization, accuracy, and efficiency, with a focus on maintaining high-quality data and supporting internal team members in a professional setting.
Job Type & Location
This is a Contract position based out of Ontario, CA.
Pay and Benefits
The pay range for this position is $23.00 - $25.00/hr.
Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Ontario,CA.
Application Deadline
This position is anticipated to close on Jun 10, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.