Property Administrator

Job Description

Job Description

We are looking for a Property Administrator to support daily property operations in Cincinnati, Ohio. This Long-term Contract position is ideal for someone who is organized, proactive, and comfortable managing administrative work in a fast-paced real estate environment. The role will focus on coordinating office activities, supporting tenants and vendors, maintaining accurate records, and assisting with financial and reporting tasks. Candidates who take initiative, communicate effectively, and work well with Microsoft Office tools will be well suited for this opportunity.

Responsibilities:
• Coordinate day-to-day administrative support for assigned properties, ensuring records, correspondence, and documentation remain accurate and up to date.
• Serve as a point of contact for tenants, vendors, and internal teams by responding to inquiries and directing requests in a thorough and timely manner.
• Assist with invoice handling, check processing, and purchase order administration while supporting basic accounts payable and receivable activities as needed.
• Prepare reports, maintain filing systems, and track monthly property information to support operational and financial oversight.
• Review documents for completeness and compliance with company procedures, insurance requirements, and property-related policies.
• Support budgeting and annual planning activities by organizing data, updating spreadsheets, and helping maintain financial records.
• Manage general office functions such as typing correspondence, scheduling, and coordinating travel or meeting-related administrative tasks when required.
• Contribute to process updates and administrative changes within the property office as business needs evolve.• Strong proficiency with Microsoft Office applications, including Word, Excel, Outlook, and related office tools.
• Previous experience in an administrative, property support, or office coordination role.
• Ability to provide attentive customer service and communicate clearly with tenants, vendors, and coworkers.
• Excellent organizational skills with the ability to manage multiple tasks and maintain accuracy in a busy environment.
• Self-motivated approach with a dependable work ethic and the ability to work independently.
• Familiarity with invoices, document review, correspondence, and standard office procedures.
• Experience with accounts payable or accounts receivable is preferred but not required.
• Strong interpersonal skills and comfort handling confidential or time-sensitive information appropriately.