Property Administrator

Job Description

Job Description

We are looking for a proactive Property Administrator to support day-to-day administrative operations for a property team in Blue Ash, Ohio. This Long-term Contract position is well suited for someone who brings strong organizational habits, dependable follow-through, and confidence working in a fast-paced office environment. The role offers the opportunity to contribute to tenant support, financial documentation, and office coordination while building toward potential long-term employment.

Responsibilities:
• Coordinate daily administrative activities for the property office, ensuring records, correspondence, and routine documentation are handled accurately and on time.
• Provide responsive support to tenants, vendors, and internal stakeholders by answering questions, directing requests, and maintaining clear communication.
• Assist with invoice review, check processing, and purchase order tracking while helping maintain organized financial files and related documentation.
• Prepare reports, maintain filing systems, and update office records to support monthly reporting and broader property operations.
• Use Microsoft Office applications to create documents, manage spreadsheets, and organize information needed for ongoing business activities.
• Help monitor insurance documents, compliance-related records, and other property administration materials to support established procedures and policies.
• Support accounts payable and accounts receivable tasks as needed, including basic data entry and document follow-up.
• Contribute to budgeting and travel coordination activities by gathering information, organizing materials, and assisting with administrative preparation.• Strong proficiency with Microsoft Office Suite, including the ability to manage documents, spreadsheets, and routine office reporting efficiently.
• Prior experience in an administrative, office support, or property-related role with the ability to manage multiple tasks at once.
• Excellent customer service and communication skills, with a detail-oriented approach to tenant and vendor interactions.
• Highly organized work style with careful attention to detail in filing, document review, and correspondence management.
• Self-motivated and dependable, with the ability to take initiative and stay productive with limited oversight.
• Working knowledge of office procedures and general business practices in a fast-paced environment.
• Exposure to accounts payable, accounts receivable, or invoice processing is preferred but not required.
• Strong interpersonal skills and the ability to maintain accuracy, discretion, and compliance in administrative work.