Facilities Coordinator

Empowering A Brighter Way ForwardOur people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.What is your day to day?Coordinate and oversee preventive maintenance programs for HVAC, electrical, plumbing, carpentry, mechanical systems, and specialized laboratory and critical systems to ensure uninterrupted operations and equipment functionalityManage work order systems, tracking requests from initiation through completion while maintaining accurate documentation and communication with stakeholdersSupport work order management for in-house staff and vendors as necessaryConduct regular facility inspections and routine walkthroughs to identify potential issues, document findings, and ensure corrective work orders are generated to maintain the high standards required in a laboratory environmentServe as the primary liaison between building occupants, vendors, contractors, and the facilities management team to address service requests and resolve issues efficientlyProactively develop and manage client relationships, ensuring expected service levels are achieved and customer satisfaction is exceededMonitor and maintain compliance with all health and safety, environmental, and risk management policies and procedures in conjunction with the area/site managerEnsure compliance with regulations specific to life science facilities including chemical storage, waste management, and emergency response protocolsFollow established escalation procedures and incident reporting proceduresSupport the facilities manager in implementing short and long-term projects for the clientAssist manager in achieving or exceeding financial targets and key performance indicatorsComply with all requirements of the client contract and meet or exceed performance metricsSupport the annual budgeting and quarterly forecasting processes and prepare monthly spend reports (actual vs. budget, variance analysis)Manage Purchase Orders associated with supported locations and support receipt of monthly contracts at the beginning of each monthRequiredHigh school diploma or equivalent, with 3+ years of experience in facilities management, preferably within life science, healthcare, or laboratory environmentsStrong understanding of building systems including HVAC, electrical, plumbing, and fire/life safety systems, with ability to communicate technical issues to non-technical audiencesDemonstrated experience using computerized maintenance management systems (CMMS) and Microsoft Office Suite for work order management and reportingKnowledge of OSHA regulations and environmental health and safety practices applicable to laboratory and research facilitiesExcellent organizational and multitasking abilities with proven capacity to prioritize competing demands in a fast-paced environmentStrong interpersonal and communication skills, with ability to build relationships across diverse teams and interact professionally with all levels of an organization3+ years of management experience along with budget allocation in a large industrial or commercial facilityPreferred Qualifications:Associate's degree in Facilities Management, Engineering, or related field, or equivalent combination of education and experienceExperience working in GMP (Good Manufacturing Practice), GLP (Good Laboratory Practice), or other regulated life science environmentsFamiliarity with laboratory equipment, cleanroom operations, and specialized environmental controls required for sensitive research activitiesProfessional certifications such as Certified Facility Manager (CFM), Facilities Management Administrator (FMA), or equivalent credentialsBasic project management experience, including ability to coordinate small renovation or improvement projects from planning through executionBilingual capabilities to support diverse workforce populationsThis position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.Estimated compensation for this position:50,300.00 – 66,500.00 USD per yearThis range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.Location:On-site – Madison, WIPersonalized benefits that support personal well-being and growth:401(k) plan with matching company contributionsComprehensive Medical, Dental & Vision CarePaid parental leave at 100% of salaryPaid Time Off and Company HolidaysEarly access to earned wages through Daily Pay