Accounts Payable Specialist

The ideal candidate will have strong organizational skills and have an ability to accurately track and record cash flow. This candidate should have experience in maintaining a database of financial information and be able to recognize and solve any problems that may arise. Lastly, where appropriate this candidate will track 1099s and create a report with related information at year end. Key Responsibilities Commitment & Contract Processing Review and process purchase orders and subcontract commitments Enter commitments into Sage 300 software system Process purchase order and subcontract change orders Prepare commitment packages for Project Manager approval Send purchase orders, subcontracts, and change orders to vendors/subcontractors Track and follow up on outstanding signatures and returned documents Maintain and update vendor and subcontractor records Verify vendor contact information and commitment delivery details Track and maintain W-9 documentation Track and maintain Certificates of Insurance (COIs) Monitor expiring COIs and request updated documents Verify Minority Business Enterprise (MBE) status documentation Review and record invoices from vendors to ensure accuracy in billing Process expense reports from employees Identify discrepancies and elevate in the appropriate manner Have knowledge of approved vendors and policies to avoid paying unauthorized invoices and expenses Maintain 1099s and generate report at year end Qualifications Bachelor's degree in Accounting or related field 1 - 2 years in accounting or related field Strong understanding of General Ledger system and Accounts Payable processing Strong organizational, analytical and recording skills #J-18808-Ljbffr