Office Manager

Office Manager Job Summary Oversees corporate office reception, coordinates property management, supports accounts payable processing, and assists with human resources and administrative functions. The ideal candidate is a highly organized, discreet, and a proactive professional who thrives in a fast-paced healthcare environment and takes pride in creating an office culture that reflects the agency's commitment to a care beyond compare. Reports to: CEO, CCO, CFO, Controller, HR Director Property Management Coordinate Property Technician for routine maintenance, repairs, and inspections for agency office locations and company assets including leased equipment Serve as the primary liaison with landlords, property managers, and contracted maintenance vendors Maintain records of leases, service agreements, and facility-related contracts Coordinate any office relocations, buildouts, or space modifications as needed Oversee property management personnel and vendor management Assist with the processing and tracking of vendor invoices, ensuring timely and accurate payment Code and route invoices to appropriate cost centers in accordance with agency financial policies Accounts Payable Maintain organized accounts payable files and support month-end reconciliation processes Communicate with vendors regarding billing questions, discrepancies, and payment status Support the finance team with special projects and reporting as needed Human Resources Serve as a point of contact for general HR inquiries, escalating sensitive matters to the HR Director. Assist our onboarding team with logistics for new employees, including workspace setup, badge and systems access, and orientation scheduling Maintain organized and confidential clinical contractor vendor files in compliance with state and federal requirements Assist with payroll tasks including data collection Managing internal employee training including scheduling, support with material preparation, educational speakers, and speaker setup. Oversee employee appreciation programs Assist our in-house recruiters with online job posting support, interview coordination, pre-employment screenings, and onboarding preparations. Qualifications High school diploma or equivalent required; Associate's or Bachelor's degree preferred Minimum 3 years of office management or administrative leadership experience, preferably in a healthcare or social service setting Skills: Demonstrated experience supporting accounts payable, HR functions, or both Proficient in Microsoft Office Suite; experience with web-based applications Experience with navigating online portals, electronic health records (EHR/EMR) systems; comfortable operating in a digitally driven administrative environment Strong written and verbal communication skills Strong people skills for patient communications and corporate team support Proven ability to handle confidential information with discretion and professionalism Ability to manage multiple priorities simultaneously in a deadline-driven environment #J-18808-Ljbffr