Association and Event Coordinator

Role Description

The Association Coordinator provides essential administrative, membership, and meeting support across multiple association clients served by Momentum Association Management. This role is ideal for a highly organized, service-oriented professional who enjoys variety, thrives in a fast-paced environment, and takes pride in helping associations run smoothly behind the scenes.

This position carries a particular emphasis on meeting and event coordination—supporting board and committee meetings, webinars, educational programs, and annual conferences from planning through follow-up. We are especially interested in candidates who enjoy the logistics and choreography of bringing people together and who want to grow their expertise in meetings and events.

By owning the day-to-day details of operations, membership services, and meetings, the Coordinator allows client Executive Directors and senior staff to focus on strategy, governance, and growth. This is a great fit for someone looking to grow with a fast-moving start-up; the role offers genuine flexibility and a clear path for advancement.

Sound good so far? Momentum is a start-up association management company – we want eager professionals who want to embrace a fast-paced, start-up culture. Joining our team means hands-on experience in all aspects of client work and working directly with our Founders and across various teams. We want individuals who are willing to grow with us!

Culture Fit: Non-Negotiables for Working at Momentum

• Client-First, Ego-Last
• Reliability is a Core Value
• Comfort with Ambiguity
• Process-Oriented, Not Just Task-Oriented
• Direct, Respectful Communication
• Ownership Mentality
• Respect for Time—Yours and Others’
• Mission Alignment with Associations and Nonprofits
• Growth Mindset Without Drama
• Professional Judgment & Discretion

Key Responsibilities

• Coordinate logistics for board meetings, committee meetings, webinars, and educational programs across multiple clients
• Set up and manage event registration, attendee communications, confirmations, and reporting using association and event platforms
• Coordinate speakers, presenters, sponsors, and exhibitors—tracking deadlines, materials, and approvals
• Build and maintain agendas, run-of-show documents, and meeting timelines to keep events on track
• Set up and support virtual meetings and webinars (e.g., Zoom), including rehearsals and live production assistance
• Provide on-site support for annual meetings and conferences as needed, including registration, signage, materials, and attendee services
• Track continuing education credits, evaluations, and post-event surveys, and compile post-event reports
• Support meeting and event budget tracking, vendor coordination, and basic RFP and contract logistics
• Maintain accurate member records in association management systems (AMS)
• Respond to member inquiries regarding benefits, status, and engagement opportunities
• Generate membership reports and support retention and engagement initiatives
• Assist with membership communications, including emails and announcements
• Provide day-to-day administrative support for multiple association clients
• Manage shared inboxes and respond to routine member, volunteer, and stakeholder inquiries
• Prepare correspondence, agendas, meeting materials, and reports
• Maintain accurate digital filing systems and shared workspaces
• Support contract administration, basic invoicing, and expense tracking (as assigned)
• Prepare regular client KPI dashboards
• Manage competing priorities across multiple clients while maintaining attention to detail and deadlines
• Coordinate with Momentum team members to ensure consistent, high-quality service delivery
• Follow standardized processes while adapting to each client’s culture and needs
• Contribute to the continuous improvement of internal systems and workflows

Qualifications

• 1–3+ years of experience in association management, nonprofit administration, meetings and events, or administrative support
• Strong organizational and time-management skills with the ability to juggle multiple priorities and clients
• Excellent written and verbal communication skills
• High attention to detail and follow-through
• Proficiency with Microsoft 365 (Outlook, Word, Excel, Teams)
• Comfort working independently in a remote or hybrid environment
• Interest in meeting and event management, with a willingness to grow in this area

Preferred Qualifications

• Experience coordinating meetings, webinars, or conferences (virtual and/or in-person)
• Familiarity with event registration or virtual meeting platforms (e.g., Zoom Webinars, Cvent, or similar)
• Familiarity with association management systems (AMS) or membership databases (MemberClicks, YourMembership, TradeWing)
• Experience with the Monday.com project management system or similar tools
• Comfort learning new technologies on the go
• Experience supporting boards, committees, or volunteer leaders
• Experience working with multiple organizations or clients simultaneously

Growth Path

Momentum is growing, and this role is built with room to grow. A Coordinator who develops real strength in meeting and event management can take on greater ownership of client meetings and conferences over time, with a path toward a dedicated meetings and events role as the firm’s portfolio expands.

Benefits

• ICHRA Reimbursements for Insurance Premiums
• Retirement plan with 2% company match
• Work from Home and Flex Schedules

Compensation & Schedule

We are targeting this role to be at $50,000 - $65,000 annually. Work from home, be online during core hours, and support meetings as needed, but flexible schedules are embraced. Opportunity for growth as Momentum expands.