Bookkeeper

Job Description

Job Description

Position: Bookkeeper
Job Type: Full Time, In Office (No Remote/Hybrid)
Location: Foothill Ranch, California
Company: Law Firm
Compensation: $25.00–$55.00 per hour, depending on experience; 401(k) plan available

Manning Law, APC is seeking a meticulous, organized, and dependable Bookkeeper to support the firm’s day-to-day accounting operations. This position is best suited for someone who is highly proficient in QuickBooks and ADP, comfortable working with confidential information, and capable of managing their responsibilities independently while maintaining a high level of accuracy and completeness.

The Bookkeeper will help maintain accurate financial records, process transactions, perform payroll-related functions, manage invoices and payments, and perform AR/AP functions. This role requires exceptional attention to detail and strong organizational skills.

Candidates must be able to manage recurring responsibilities while also responding to new requests, deadlines, and accounting priorities as they arise. The ideal candidate will demonstrate sound judgment, strong follow-through, and a willingness to learn the firm’s internal systems and procedures.

This is a traditional bookkeeping and support role; however, our office also uses modern technology, including AI-assisted systems, to improve reporting, data organization, and workflow efficiency. Experience using AI systems such as ChatGPT or Claude is an added plus, but is not required. Candidates should be comfortable learning new technology, including the firm’s primary customer relationship management platform.

Key Responsibilities:

1. Maintaining accurate and complete financial records in QuickBooks
2. Processing and categorizing financial transactions
3. Managing accounts payable and accounts receivable
4. Reviewing, verifying, and processing invoices and payments
5. Identifying and resolving transaction discrepancies
6. Perform payroll processing and payroll-related reporting through ADP
7. Maintaining employee payroll records and related documentation
8. Reviewing payroll information for accuracy before submission
9. Maintaining organized digital records of invoices, receipts, statements, and other accounting documents
10. Communicating with vendors, financial institutions, payroll providers, and internal team members in a clear and professional manner
11. Supporting management with special accounting projects as needed
12. Following established internal controls and confidentiality requirements
13. Managing assigned responsibilities efficiently and prioritizing workload throughout the day
14. Adjusting priorities when new requests, reporting deadlines, or financial issues arise
15. Completing assigned work accurately, thoroughly, and within expected timeframes
16. Assisting with additional accounting, administrative, or operational needs as directed

Position Requirements:

1. Strong proficiency in QuickBooks
2. Strong proficiency in ADP payroll software
3. Exceptional attention to detail and accuracy
4. Prior bookkeeping, accounting support, or financial recordkeeping experience
5. Strong understanding of accounts payable, accounts receivable, and general bookkeeping practices
6. Ability to identify inconsistencies, errors, and missing information
7. Strong time-management skills, including the ability to independently organize, prioritize, and complete assigned work
8. Ability to manage multiple responsibilities without losing accuracy or completeness
9. Ability to remain organized and detail-focused in a fast-paced professional environment
10. Ability to handle confidential financial, payroll, and employee information with discretion
11. Ability to shift priorities when new requests or deadlines arise
12. Proactive approach to responsibility, problem-solving, follow-through, and task completion
13. Ability to communicate financial information clearly and professionally
14. Willingness to learn the firm’s accounting procedures, internal controls, and operational workflows
15. Willingness to learn and work within the firm’s primary CRM system
16. Adaptability to new software, technology, workflows, and process changes
17. Experience with or an interest in AI-assisted tools such as ChatGPT and Claude is a plus

Technical Requirements:

1. Advanced working knowledge of QuickBooks (Preferably 2-5 years of experience)
2. Advanced working knowledge of ADP (Preferably 2-5 years of experience)
3. Experience with Microsoft Office Suite, particularly Microsoft Excel
4. Comfort using CRM systems, databases, document-management platforms, and other business software
5. Experience using AI systems such as ChatGPT or Claude is an added plus
6. Ability and willingness to learn new software and technology systems

Benefits:

1. 401(k) plan

Schedule:

1. 8-hour shift
2. Monday to Friday

Work Location:

1. In person