Office Services Clerk

Office Services Clerk

Carlton Fields is seeking a dependable, service-oriented Office Services Clerk to join our Los Angeles office. This position plays an important role in supporting the day-to-day operations of the office and delivering exceptional service to attorneys, staff, clients, and visitors. The ideal candidate is organized, detail-oriented, proactive, and able to manage multiple priorities in a professional environment.

Responsibilities include, but are not limited to:

• Provide reception coverage, including answering and directing a low volume of calls, greeting visitors, maintaining delivery logs, validating parking, coordinating guest building access, and reserving conference rooms.
• Document Production Center support with copying, scanning, printing, and other document-related services.
• Collect, sort, and distribute incoming mail, packages, and deliveries.
• Prepare outgoing mail and overnight packages.
• Monitor inventory levels and stock, order, and organize office supplies.
• Set up, maintain, and clean conference rooms before and after meetings.
• Create, update, organize, retrieve, and maintain physical and electronic records and files.
• Assist with maintaining and updating library materials and resources.
• Coordinate with the Information Technology team regarding office equipment, copier maintenance, and service requests.
• Set up and provide support for Zoom, Microsoft Teams, and other video conferencing meetings.
• Process invoices and submit for payment.
• Coordinate catering orders for meetings.
• Maintain the appearance and cleanliness of guest offices, kitchens, and common areas.
• Assist with additional office services and administrative projects as assigned.

Qualifications

• Strong customer service and interpersonal skills.
• Excellent organizational skills and attention to detail.
• Ability to work effectively in a team environment while also handling responsibilities independently.
• Ability to manage multiple tasks, prioritize competing requests, and meet deadlines.
• Familiarity with Microsoft Office applications and basic office technology.
• Flexibility to work overtime.

Minimum Requirements

• High School Diploma or equivalent experience.
• Minimum of 2 years office experience.
• Experience in a law firm or other professional organization preferred.
• Knowledge of copiers and printers, and other office equipment.
• Ability to lift 50lbs unassisted.

The salary range for this role in Los Angeles is $40,000 - $44,000. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of the Carlton Fields total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

Additionally, Carlton Fields provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

Carlton Fields is an equal opportunity employer, and does not discriminate in recruitment, hiring, or conditions of employment on the basis of race, color, sex, age, religion, national origin, marital status, disability, veteran status, sexual orientation, gender identity, or any other status protected by applicable laws. We also participate in the E-Verify program. As an Equal Opportunity Employer, Carlton Fields is committed to providing reasonable accommodations to applicants with disabilities. If you are interested in applying for employment with Carlton Fields and need special assistance or an accommodation to use our website or applicant tracking system, please request assistance by e-mailing View email address on click.appcast.io.