Document Control Specialist

Duration: 12-month contract with potential extension Schedule: Full-time (40 hours/week), Monday-Friday Work Arrangement: 4 days onsite / 1 day remote Position Summary Our client is seeking an experienced Document Controls Specialist to support a portfolio of midstream and refining capital projects. This individual will be responsible for developing, implementing, and maintaining document control processes that ensure project documentation is organized, secure, accurate, and easily accessible throughout the project lifecycle. This role will partner closely with engineering, construction, procurement, and project management teams while helping improve document management systems and digital workflows using tools such as SharePoint and Bluebeam . Key Responsibilities Document Control & Records Management Develop and maintain document control procedures, filing structures, naming conventions, and retention practices. Establish and manage centralized electronic repositories for engineering, procurement, construction, and project documentation. Maintain version control, document tracking, and revision management across multiple projects. Manage project correspondence, transmittals, deliverables, approvals, and closeout documentation. Archive project records and turnover packages. Project Support Coordinate document flow between internal teams, engineering firms, contractors, vendors, and consultants. Track engineering and construction deliverables against project schedules. Maintain project document registers and status reports. Ensure project teams have access to current, approved documentation. Support Management of Change (MOC) and project governance documentation. Systems & Process Improvement Evaluate and implement tools that improve document management and project collaboration. Develop standardized workflows for document distribution, review, and approval. Enhance electronic document management systems (EDMS) and repositories. Leverage platforms such as SharePoint , Bluebeam , and Microsoft Teams to improve efficiency and accessibility. Identify opportunities to automate manual document control processes. Quality & Compliance Conduct routine audits to ensure document repositories meet company standards. Maintain accuracy and consistency of project records. Support regulatory, operational, and internal audit requirements. Ensure document security and appropriate access controls are maintained. Required Qualifications 5+ years of document control experience supporting engineering, construction, industrial, or energy projects. Experience managing electronic document management systems (EDMS). Strong organizational skills with exceptional attention to detail. Proficiency with Microsoft Office, SharePoint, Microsoft Teams, and Bluebeam. Ability to manage multiple projects and shifting priorities. Preferred Qualifications Associate's or bachelor's degree in business, Construction Management, Engineering Technology, Information Management, or a related field. Experience supporting midstream, pipeline, terminal, refinery, processing, or other energy infrastructure projects. Familiarity with engineering drawings, specifications, and construction documentation. Experience with Bluebeam Revu, Procore, Autodesk Construction Cloud, Aconex, or similar document management platforms. Knowledge of project controls and project management processes. Key Skills Document Control Records Management Electronic Document Management Systems (EDMS) Workflow & Process Improvement Quality Assurance Project Coordination Stakeholder Communication What Success Looks Like Establishes a scalable, reliable document repository for active capital projects. Delivers accurate and timely document processing, tracking, and revisions. Improves accessibility and traceability of project documentation. Drives adoption of digital tools that improve collaboration and operational efficiency. Ideal Candidate We're looking for a proactive, detail-oriented Document Controls professional who thrives in building structure and improving processes. The ideal candidate has experience supporting engineering or capital projects, enjoys creating scalable document management systems, and is passionate about driving digital transformation within a growing organization. #J-18808-Ljbffr PTS Advance