Office Specialist

Office Specialist – Public Utilities The Department of Public Utilities Engineering Division is seeking an experienced and motivated Office Specialist to streamline administrative procedures across the Engineering Division. This position requires a highly organized individual comfortable with clerical tasks and technology tools. Key Responsibilities Execute specialized office procedures such as taking and transcribing dictation, meeting minutes, typing documents, correspondence, technical and statistical reports, data for publication, or coordinating contracts. Process, enter, and maintain information in databases for assigned area, including opportunities and special advertisements. Monitor expenditures, analyze, prepare, and track invoices, process payments, and handle incoming checks. Maintain program enrollment, process work orders, and implement computer programs. Schedule appointments, arrange meetings, and answer routine correspondence for supervisor independently; process mail and packages, open, time stamp, sort, distribute mail. Establish and oversee maintenance of files/records; maintain supply and equipment inventory. Interact with other departments, clients, customers, and the public by telephone, providing information, directing individuals, or relaying messages and processing complaints. Design, typeset, and coordinate printing and distribution of informational material such as flyers, brochures, and newsletters. Assist in planning, coordination, and implementation of special events/programs; schedule meeting rooms, appointments, and prepare agendas. Compile data and prepare specialized reports; assist in presentation of data as directed. Perform data entry, filing, faxing, telephoning, photocopying, and processing of assigned information. Develop and maintain access databases for coworkers; provide assistance with computer software. Perform other related duties as assigned. Required Qualifications High school diploma or GED/HSE; or one year of college education in word processing, secretarial skills, or related field. Minimum of one year of full‑time equivalent experience in administrative support. Valid driver’s license and driving record in compliance with City Driving Standards. Ability to work hours in excess of scheduled hours in response to department needs or emergencies. Preferred Qualifications Pay & Benefits Salary: $36,734 – $54,642 (SEMI‑MONTHLY). Pay Grade GE03. Job Type: Full Time. Work Schedule: Monday through Friday 8 a.m. – 5 p.m. Location: Chesapeake, VA. #J-18808-Ljbffr