AP Specialist

Job Description

Job Description

Key Responsibilities:

• Invoice Processing: Prepare and process all accounts payable transactions, ensuring accuracy and proper classification.
• Vendor Management: Handle vendor setup and maintenance, including filing and maintaining 1099s for contractors.
• Payment Processing: Prepare and process vendor payments, including check payments, ACH and wire transfers.
• Credit Card Management: Manage all credit card charges and invoicing.
• Reconciliations: Assist with reconciliations of bank and general ledger accounts; prepare and post journal entries.
• Reporting: Prepare AP reports and assist in month-end closing activities.
• Compliance & Accuracy: Ensure adherence to accounting standards and internal controls.

Qualifications:

• Associates Degree in Accounting or Finance.
• 2-3 years of experience in an accounting role, preferably in accounts payable and general accounting.
• Experience in a multi-company environment is a plus.
• Strong communication skills and ability to deliver excellent customer service.
• Demonstrated ability to work in a fast-paced environment, meet strict deadlines, and maintain attention to detail.

Technical Skills:

• Proficiency in Microsoft Office products, including Excel (pivot tables, VLOOKUPs, formulas), Word, and Outlook.
• Experience with Sage or similar accounting systems.