Executive Administrator
IAPP
Executive Administrator
Job Category: Executive Operations
Full-Time
Hybrid
Location: Portsmouth, NH 03801, USA
Description
Job Summary: The Executive Administrator supports the entire Senior Leadership Team (SLT) at IAPP. It is predominately a clerical role with project management as needed. In addition to supporting the SLT, this role also offers back up to their respective leadership support team members, including the CEO's office.
Essential Responsibilities
- Proactively manage and optimize complex calendars, including the organization's operating calendar, across time zones with both internal and external stakeholders.
- Prepare detailed itineraries for travel, including schedules, hotel information, and flight details when requested from SLT.
- Assist SLT and Directors with administrative tasks, providing timely support for urgent requests as needed.
- Draft and send communications on behalf of select SLT, including outreach from alternate/faux email accounts when needed.
- Provide administrative support for SLT specific retreats and workshops as needed.
- Complete general administrative tasks including but not limited to: document management, taking meeting minutes, mail distribution, photocopying, processing SLT time-off requests, gathering reports and metrics, and maintaining files, expense reports, and records.
- Serve as the headquarter's second notary. Procurement of certificate is required for this position.
- Aid in Staff Appreciation projects as assigned.
- Serve as the point of contact for all artwork in the building, tracking new acquisitions and relocations.
- Act as a liaison to remote and Brussels staff. Ensuring they are made aware of HQ staff appreciation offerings and can replicate as desired.
- Virtually answer front door and greet guests as needed. Serve as main point of contact for guests in building.
Please note: This position is a 4:1 hybrid position (Fridays are available for virtual work). This position may require support outside of normal business hours, or at times, need 5 days in the office. After six months of the position start, there could be consideration for an adjustment to this hybrid schedule if feasible with work demand.
Additional Duties
- Serve as backup support for Senior Executive Office Manager and CEO needs.
- Additional duties as assigned.
Minimum Qualifications
Essential Attributes and Skills
Exceptional organizational skills with the ability to multitask and manage shifting priorities. Build strong working relationships across the company to ensure seamless coordination. Strong proactive mindset with the ability to anticipate needs several steps ahead. Excellent written and verbal communication skills. High level of discretion and professionalism. Ability to manage competing priorities with sound judgment, identifying which projects require immediate focus and coordinating next steps effectively. Proficient in Microsoft Office systems (Outlook, Microsoft Teams, Excel, Word, etc.) and collaboration tools, with interest and ability to learn new tools quickly.
Education and/or Experience
High school diploma or GED; and up to one year related experience and/or training; or equivalent combination of education and experience.
Work Environment
At the IAPP, we value in-person connections fueled by fun, excellence, and communication. To align with this value, we have a hybrid work environment that allows for two remote days and three days in our Portsmouth, NH office.
About the IAPP
The IAPP is the largest and most comprehensive global information privacy community and resource. Founded in 2000, the IAPP is a not-for-profit organization that helps define, promote and improve the privacy profession. More information about the IAPP is available at iapp.org.
What We Offer
Working at the IAPP is an opportunity like no other. In addition to a competitive compensation package including base salary, bonus and a full range of benefits, the IAPP offers a creative, supportive and flexible environment. Other perks include casual dress, a dog-friendly office, summer hours, and sabbaticals after seven years of service. We work in a "get-stuff-done" culture that values respect, personal and professional growth, and an entrepreneurial attitude. We have been named to Business NH Magazine's Hall of Fame for "Best Small Companies to Work for in NH."
Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
IAPP- Job Description Job Description If you like making a difference in your community and are passionate about working in a non-profit organization, Seacoast Mental Health is an excellent choice! Seacoast Mental Health Center is looking for a Part-time Front Desk...SuggestedPart timeWork at officeImmediate startAfternoon shift
- Job Description Job Description Description: Our team is looking to add an upbeat Front Desk Agent to manage all aspects of front desk operations and be a key person of reference for our guests and vendors. To be successful in this role, you will need to extend ...SuggestedLive inFlexible hoursShift workNight shift
- Job Description Job Description Benefits: Employee discounts Flexible schedule Training & development SUMMER SHIFTS: SUNDAYS 8-6, FRIDAYS 2-6 FALL SHIFTS: Sundays 8-2 and or 2-6 or full day, Wednesdays 2-730, Fridays 2-6, Saturdays 2-6 Job Summary ...SuggestedPart timeSummer workFlexible hoursShift work
- ...guests until seated with their stylist. You will assist in managing retail, cleaning, stocking and upkeep of the salon, and other administrative duties. To be successful in this role, you should be highly organized, have strong communications skills, be adept on computers...SuggestedFlexible hours
- ...Administrative Assistant / Receptionist This position serves as the Administrative Assistant and primary Receptionist for the Central... ...central office conference rooms. Administrative Support Executive Support: Provides comprehensive administrative support specifically...SuggestedWork at office
- ...RJLA Administrative Assistant/Secretary Are you a highly organized professional looking to make a tangible difference in the lives of students? The Robert J. Lister Academy is an innovative alternative high school in Portsmouth that provides a tailored, supportive...Work at office
- ...routine concerns, and escalate matters appropriately. Work Conditions Professional healthcare setting, including clinics and administrative areas Noise level ranges from quiet to moderate, depending on location and activity Potential exposure to infectious...Work at office
- Boise Cascade Company, located in Greenland, New Hampshire, is seeking an Assistant Freight Specialist to manage inbound and outbound deliveries. This role involves coordinating trucking arrangements and maintaining the truck fleet. Ideal candidates should have at least...
- Job Description Job Description Join our Team! Derry Imaging is seeking a part-time Front Desk Receptionist for our DOVER, NH office. The successful candidate loves a fast pace and is ready to enjoy a competitive salary and great work environment! WHAT DO ...Part timeWork at office
$57.59k - $102.85k
The Senior Executive Assistant provides exceptional, high-level, executive support to the university president, ensuring seamless operations... ...to the president, this position provides comprehensive administrative support while managing all aspects of the president’s...Full timeWork at officeNight shiftWeekend work- Position Summary Support the service and tire team under the direction of the Manager, Store Service. Assist in driving sales across service labor, parts, tires, and fleet business and you provide essential selling and task support by partnering with management to make...Local areaNight shiftWeekend work
$20.05 - $35 per hour
...as point person and departmental person in charge in absence of Team Leader Sets and achieves the highest standards of retail execution. Fosters and encourages a positive environment of outstanding teamwork, mutual respect, and exceptional morale. Maintains awareness...Hourly payFull timePart timeSeasonal workWork at officeFlexible hoursNight shift- ...offer insurance options. Provide excellent customer service and follow up on customers needs. Support the team with various administrative tasks and projects. QUALIFICATIONS: Previous experience in a receptionist or customer service role. Communication and...Work at officeFlexible hours
$18.85 per hour
...and individual sales targets by implementing effective selling techniques and promoting key Skechers products. Store Operations: Execute merchandising plans, restock products, and maintain store cleanliness to enhance the shopping environment. Retail Supervisor...Hourly payLocal areaFlexible hoursShift workAfternoon shift- Part Time Night Auditor - AC Hotel Portsmouth AC Hotel Portsmouth, a Colwen Hotels Property, is seeking a friendly and detail-oriented Part Time Night Auditor to join our team. This is an overnight position responsible for balancing the hotel transactions and closing...Part timeWork at officeLocal areaFlexible hoursNight shift
- The University System of New Hampshire is seeking a Senior Executive Assistant to provide exceptional support to the university president. This role involves managing comprehensive administrative tasks and coordinating complex schedules in a fast-paced environment. The...
- Job Description Job Description Common Man Roadside is hiring an Assistant Kitchen Manager for our Portsmouth store, located on Route 1/ Lafayette Rd! Come work for a great New Hampshire company in a fun, fast-paced, and unique location! The Assistant Kitchen Manager...Full timePart timeFlexible hoursShift workNight shiftWeekend work
- Night Auditor Position We are looking to add a Night Auditor to our team. This position is for someone who thrives while others sleep, is comfortable owning guest opportunities and enjoys working when it's quiet. This is a great opportunity to be a part of an organization...Part timeNight shift
- ...detailed and specific procedures with a specialized focus on facial recognition review, is responsible for performing a variety of administrative and clerical tasks to support departmental operations, with a primary emphasis on the accurate and efficient review of facial...Work at officeDay shift
$20 - $22 per hour
...2026 (Potential for extension) About the Role: We are seeking a reliable, detail-oriented Part-Time Office Assistant to join our team. In this role, you will be responsible for providing administrative support to ensure the smooth operation of our office. RandstadTemporary workPart timeWork at officeImmediate startMonday to FridayShift workDay shift- ...petitions Additional Qualifications/Responsibilities: Qualifications: ~ High School Diploma or G.E.D. ~1-2 years of relevant administrative experience ~ Valid driver's license ~ Exceptional attention to detail ~ Strong written and verbal command of the English...Work at office
- ...School Administrative Assistant Under the direct supervision of the principal, Stratham Memorial School's Administrative Assistant provides clerical and administrative support to school administrators at the school site, conveying information regarding school functions...Work at office
- ...preferred ~ Excellent command of the English language both verbally and written ~ Good computer skills (MS Office Suite) ~ Administrative and organizational skills ~ Professional work ethic ~ Analytical skills and attention to detail ~ Ability to work...Hourly payFull time
- Front Desk Patient Service Representative The Front Desk Patient Service Representative plays a key role in delivering an exceptional patient experience by managing the full front desk process. Responsibilities include greeting patients, coordinating appointments, verifying...Work at office
- ...and benefits as needed using automated eligibility systems, payer websites, and/or calls the insurance carriers. General and Administrative: Keep management informed about backlogs, time availability, and unresolved concerns. Maintain set standards, metrics,...Full timeRemote work
- Unit Secretary At Northeast Rehabilitation Hospital Network (NRHN), our services and programs are guided by our Service Pledge and core values of Honesty, Integrity, Responsibility, Trust, and Respect. Through collaboration with patients, families, and colleagues, we...Local area
$26.7 per hour
...for a Secretary III supporting the US Navy’s operations in Kittery, ME. The position includes a broad cross-section of business administration functions. Responsibilities: Maintain shared office files, records, logs, and document repositories Support office‑wide supply...Hourly payMinimum wageFull timeContract workWork experience placementImmediate startFlexible hours- ...follow-up for reports.Facilitates communication between staff and parents/guardians regarding camper behavioral concerns.2. Program Administration & Staff Support (30%)Assists in the administrative and operational oversight of UNH Community Sailing Centre staff.Participates...Hourly payFull time
$100k - $110k
Assistant Director Of Nursing Join Our Mission: Success in our community starts with our people. The skill, dedication, and well-being of our team shape the care and experience we provide. Our strong resident and family satisfaction reflects the relationships and shared...Weekly payTemporary workLocal areaFlexible hoursWeekend work- ...Administrative Support Mass General Brigham relies on a wide range of professionals, including doctors, nurses, business people, tech experts, researchers, and systems analysts to advance our mission. As a not-for-profit, we support patient care, research, teaching...Part timeRemote workShift work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Administrator. Be the first to apply!
- remote executive assistant (part-time) Portsmouth, NH
- executive director assisted living facility
- freelance executive assistant
- creative executive assistant
- executive assistant ii
- executive assistant to the head coach
- executive assistant to general manager
- executive assistant internal audit
- office administrator executive assistant
- senior executive secretary

