Accounts Payable Assistant

Job Description

Job Description

We are looking for an Accounts Payable Assistant to join a growing organization in Tampa, Florida. This contract opportunity with potential for a long-term role is ideal for someone who enjoys high-volume invoice work, accurate data entry, and supporting day-to-day accounting operations. The person in this role will help keep vendor payments on track, maintain reliable records, and contribute to a well-organized finance function.

Responsibilities:
• Examine invoices and payment requests to confirm accuracy, completeness, and appropriate authorization before processing
• Input and classify a high volume of invoice data in the accounting system with strong accuracy and speed
• Prepare and process vendor payments through checks, purchase orders, and wire transactions according to established timelines
• Compare vendor statements against internal records and investigate mismatches to ensure balances are correct
• Communicate with suppliers to answer payment questions and resolve issues in a clear, timely manner
• Assist the accounting team during month-end activities by supporting accrual entries and related reporting tasks
• Maintain well-organized accounts payable files and supporting documentation for easy retrieval and audit readiness
• Follow internal control standards and documentation requirements to support compliance and financial accuracy
• Provide additional support on accounting and finance assignments, including work tied to invoice imaging tools as needed• Previous experience in accounts payable, invoice handling, or a similar accounting support position
• Ability to code invoices accurately and manage check run activities in a deadline-driven environment
• Strong data entry skills, including numeric entry accuracy and efficient 10-key use
• Experience processing a high volume of transactions while maintaining attention to detail
• Familiarity with accounting platforms such as J.D. Edwards EnterpriseOne or comparable ERP systems
• Comfortable reconciling vendor statements and researching discrepancies independently
• Proficiency with computer-based data entry and standard office software used in finance operations