Administrative Assistant

Facilitate in the efficient operation of assigned projects and provide clerical services for ESC programs, projects and specialists.

MINIMUM QUALIFICATIONS:

• High school graduate or equivalent
• One year office experience or equivalent training.

KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient skills in typing, word processing, file maintenance
• Effective communication and interpersonal skills
• Proficient skills in Office Suite
• Ability to use computer and software to develop spreadsheets, databases and word processing
• Basic math skills
• Driver's License

ESSENTIAL FUNCTIONS

• Sort and distribute incoming correspondence and publications.
• Maintain physical and computerized records, reports, and correspondence in organized filing system.
• Prepare correspondence, forms, reports, and documents and properly route.
• Place and receive telephone calls, take reliable messages and route to appropriate staff
• members.
• Prepare workshop and meeting materials and supplies.
• Maintain project expenditure records.
• Requisition materials and supplies.
• Assist specialists in workshop scheduling, set up, and close out.
• Keep informed of and comply with ESC policies and procedures.
• Maintain confidential information.
• Perform other duties as assigned.

EQUIPMENT USED

• Personal computer, printer, scanner, FAX machine, copier, calculator, typewriter, telephone

PHYSICAL DEMANDS

• Prolonged use of computer
• Ability to work with minimal direct supervision

ENVIRONMENT

• Maintain emotional control under stress
• Repetitive hand motions
• Prolonged use of computer
• Work with frequent interruptions

All positions at ESC 3 are defined as security-sensitive. Security-sensitive positions are those which require employees to be entrusted with the certain types of data, whether electronic or in paper form. Those data elements, as defined by the ESC 3 Data Classification and Handling Policy may include, but not limited to:

• Sensitive Personal Information (SPI)
• Personally, Identifiable Information (PII)
• Protected Health Information (PHI)
• Family Educational Records (FERPA Data)
• Federal Tax Information (FTI)
• HIPAA (Health Insurance Portability Accountability Act)

It is the employees on-going responsibility to safeguard this type of data and to report any instance of lost or stolen data.