HR Administrative Legal Assistant

Job Description

Job Description

HR Administrative Assistant – Legal Department Support

Job Title: HR Administrative Assistant
Department: Human Resources / Legal
Location: TBD
Employment Type: Full-Time

Position Summary

We are seeking a highly organized, detail-oriented HR Administrative Assistant to provide administrative support to our Human Resources and Legal departments. This position will primarily focus on special projects, document management, administrative coordination, and communication with legal professionals.

The ideal candidate will be professional, discreet, and comfortable interacting with attorneys, legal representatives, and internal leadership. Previous experience working in a law firm or legal office is highly preferred but not required. Candidates with relevant experience in HR administration, compliance, corporate administration, or other professional office environments are encouraged to apply.

Essential Duties and Responsibilities

• Provide administrative support to the HR and Legal departments, with a primary focus on special projects and assignments.
• Communicate professionally with attorneys, legal representatives, internal departments, and management.
• Assist with organizing, preparing, reviewing, and maintaining confidential documents, reports, and records.
• Coordinate and track legal and HR-related projects to ensure deadlines are met.
• Maintain accurate electronic and physical filing systems for sensitive information.
• Assist with gathering documentation, researching information, and compiling materials requested by the Legal department.
• Schedule meetings, coordinate appointments, and manage correspondence involving legal and HR matters.
• Track project progress, follow up on outstanding requests, and provide status updates to appropriate personnel.
• Support HR administrative functions, including employee records, compliance documentation, and reporting as needed.
• Prepare spreadsheets, correspondence, presentations, and other administrative materials.
• Handle confidential employee, company, and legal information with professionalism and discretion.
• Perform additional administrative duties and special projects as assigned.

Qualifications and Requirements

• Previous administrative assistant, HR assistant, legal assistant, or related office experience preferred.
• Experience working in a law firm, legal office, or corporate legal department is strongly preferred but not required.
• Must be comfortable communicating and working directly with attorneys and legal professionals.
• Strong organizational skills with the ability to manage multiple projects and competing deadlines.
• Excellent written and verbal communication skills.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and accuracy in document preparation and recordkeeping.
• Proficiency in Microsoft Office, including Word, Excel, Outlook, and PowerPoint.
• Ability to work independently, prioritize responsibilities, and follow through on assignments.
• Strong problem-solving skills and ability to adapt to changing priorities.

Preferred Experience

• Legal administrative support or law office administration.
• Human Resources administration or employee records management.
• Corporate compliance, regulatory documentation, or contract administration.
• Experience coordinating special projects involving multiple departments.
• Familiarity with legal terminology, documentation, and professional correspondence.
• Experience handling sensitive or confidential business information.

Ideal Candidate

The successful candidate will be a dependable administrative professional who thrives in a fast-paced environment, takes initiative, and can confidently interact with attorneys and senior management. They should be comfortable handling sensitive information, managing detailed projects, and ensuring assignments are completed accurately and on time.

Legal office experience is a plus, but strong administrative skills, professionalism, and the ability to manage confidential projects are the most important qualifications.