Executive Assistant

We are seeking an Executive Assistant to join our client's team!

Location: Chicago, IL

Compensation: $26–$29 per hour

Employment Type: Contract-to-Hire

Schedule: Full-time, Monday–Friday, 9:00 AM–6:00 PM

Work Arrangement: Hybrid - 3 days in-office, 2 days remote (Mondays and Fridays remote)

Position Overview

Our client is seeking an organized, proactive Executive Assistant / Office Coordinator to support daily office operations for its Chicago location. This role is ideal for someone who enjoys a fast-paced environment, managing competing priorities, coordinating administrative workflows, and ensuring the office runs efficiently.

The successful candidate will be comfortable anticipating team needs, maintaining organized processes, coordinating schedules, and handling a variety of administrative responsibilities with professionalism and attention to detail.

Candidates must currently reside in the Chicago area.

• Coordinate day-to-day office operations and administrative activities.
• Calendaring and Scheduling for the Partner
• Develop and maintain standardized templates and prepare professional presentations and documents for leadership.
• Order and manage office supplies, equipment, and other workplace resources.
• Serve as a central point of contact for general administrative requests.
• Maintain an organized, efficient, and professional office environment.
• Coordinate internal events, team celebrations, and employee engagement activities.
• Assist with scheduling, office logistics, errands, and special projects as needed.
• Proactively identify administrative needs and provide support to keep daily operations running smoothly.

Qualifications

• 4 - 6 years of experience in office management, executive assistance, or administrative support.
• Strong organizational, time-management, and multitasking skills.
• Experience managing high-volume scheduling and competing priorities.
• Strong written and verbal communication skills.
• Proactive approach, sound judgment, and willingness to assist with a variety of administrative needs.
• Professional demeanor and strong attention to detail.