Administrative Assistant
$20 - $23 per hourCareer Group
Now Hiring for a Part-Time Administrative Assistant in Opa-locka for a well-established South Florida-based distribution company specializing in janitorial, cleaning, and facility maintenance products.
Location : Opa-locka, FL
Pay Rate: $20–$23/hour
Employment Type : Part-Time
Schedule : Monday, Wednesday & Friday (on-site)
Hours : Approximately 9:00 AM–12:00 PM or 9:00 AM–1:00 PM
Weekly Hours : Approximately 9–12 hours per week
Start Date: ASAP
Potential : Opportunity for future full-time employment based on business needs and performance
Position Overview
We are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support day-to-day office and order processing operations. This role will focus on QuickBooks Online, invoicing, purchase orders, customer orders, receiving, and general administrative support. The ideal candidate is organized, accurate, and comfortable working independently.
Responsibilities
- Create and review invoices in QuickBooks Online
- Prepare and track purchase orders
- Enter vendor bills and assist with basic AP/AR follow-up
- Process incoming customer orders
- Coordinate with vendors and warehouse staff regarding fulfillment
- Maintain organized purchasing, receiving, and invoice records
- Assist walk-in customers and respond to basic order questions
- Provide phone and email follow-up on orders and vendor requests
- Maintain spreadsheets, files, and administrative records
- Flag discrepancies or missing information for management
Qualifications
- Hands-on QuickBooks Online experience required
Required Skills
- Strong Excel, Outlook, and Word skills
- Excellent attention to detail
- Organized, reliable, and comfortable working independently
- Strong communication and customer service skills
Preferred Skills
- Bilingual English/Spanish is a plus
Vacancy posted 2 hours ago
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