Medical Secretaries

About US-
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.

Titles: Medical Secretaries
Duration: Contract
Location: Jamaica, NY (11434)
Shift Timings: Mon-Fri
Pay: USD 20/hr-USD 22/hr

Position Summary 1: [Nursing Office Secretary/Staffing Coordinator]:
Manages nursing staff scheduling by developing and adjusting shift coverage based on census, acuity, and regulatory requirements while minimizing overtime and agency use. Maintains accurate staffing, education, and evaluation records.


Key Responsibilities:

• Understand RN/LPN/CNA ratios and skill mix.
• Adjust schedules based on census and acuity.
• Track callouts, replacements, and overtime.
• Basic knowledge of CMS staffing regulations.
• Scan and organize documents; create and maintain secure electronic folders for records in accordance with facility policy and regulatory requirements.
• Work collaboratively with Medical Records personnel to ensure resident incident reports are properly safeguarded, scanned, dated, labeled, and readily available for internal review or external investigation.
• Assist with scheduling interviews and coordinating appointment logistics for nursing leadership and Human Resources

Position Summary 2[Unit Clerk]:
Provides comprehensive clerical and administrative support in inpatient clinical settings with frequent interaction with patients, families, and healthcare staff. Manages patient records, admissions and discharges, unit communications, data entry, and coordination of services while ensuring accuracy, compliance, and smooth daily operations.


Key Responsibilities:

• Maintain unit communication logs and relay messages to nurses, CNAs, physicians, and interdisciplinary team members.
• Maintain and organize resident charts in compliance with facility policy and CMS documentation standards.
• Prepare routine reports or assist in the preparation of reports by gathering data, tabulating results, and preparing simple charts.
• Ensure physician orders, progress notes, lab reports, and consultation notes are accurately filed and accessible in the resident record.
• Assist with scanning, uploading, and indexing documents into the Electronic Medical
• Record (EMR).

Skills:

• Microsoft Outlook
• Calendar and meeting management
• Microsoft Word

Application Process
Resume Review
Initial discussion
Video Screening
Client Interview


Cogent Infotech is a leading tech consulting firm headquartered in Pittsburgh, PA, offering cutting-edge digital transformation solutions in Cloud, Cybersecurity, Data Analytics and AI. ISO-certified and CMMI Level 3 appraised, we proudly partner with 70+ Fortune 500 companies and 150+ government agencies.
Cogent is an equal opportunity employer and does not discriminate based on any protected status under applicable law.