Administrative Assistant

HSE Administrative Assistant

At ABB, we help industries run leaner and cleanerand every person here makes that happen. Join us and help run what runs the world. This position reports to: Country Environmental Director. ABB is seeking an HSE Administrative Assistant to join the Environmental-Sustainability Department within the Country HSE function. This position shall report to the ABB facility located in Bloomfield, Connecticut (Hartford region). In this role, you will be responsible for managing requisitions and payment processing as well as other administrative services and secretarial assistance for the Environmental-Sustainability Department related to maintaining ABB's corporate responsibilities and achieving ABB's sustainability goals. The work model for this role is hybrid: Monday and Fridays work from home; Tuesdays, Wednesdays and Thursdays are in-office.

Your role and responsibilities:

• Provides high-level administrative support to the Department, including monitoring budgets, managing purchase order requisitions, invoice tracking, and supporting related operational processes.
• Executes responsibilities and owns the delivery of key business processes and programs to ensure efficient day-to-day operations.
• Supports the leadership and the Department with a broad range of administrative activities, including conducting research, compiling information, preparing reports, presentations, correspondence, and managing confidential documentation.
• Facilitates effective communication by ensuring timely sharing of information and helping maintain organizational alignment.
• Independently manages ABB payment processes and drives continuous improvement of administrative practices to enhance efficiency, consistency, and overall effectiveness.
• Coordinates business-critical internal and external events and logistics, including travel arrangements, itinerary planning, accommodation booking, conference registration, and visitor support.

Qualifications for the role:

• 4+ years of progressive administrative experience supporting leaders in a corporate environment.
• 4+ years experience with SAP enterprise resource planning (ERP) or similar enterprise systems for payment processing and requisitions.
• Proven ability to work independently with minimal supervision and manage multiple priorities in a fast-paced environment.
• Strong organizational and time management skills with high attention to detail.
• Excellent written and verbal communication skills for internal and external stakeholder engagement.
• Demonstrated experience managing confidential and sensitive information with discretion.
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint, and Access.
• Self-starter with a proactive approach to problem-solving and process improvement.
• Candidates must already have work authorization that would permit them to work for ABB in the United States.

Preferred Qualifications:

• SAP professional certification or training.
• Background in handling large volumes of invoice processing and payment workflows.
• Familiarity with budget monitoring and financial tracking processes.
• Associate's or Bachelor's degree.

More about us:

ABB Motion provides pioneering technology, products, solutions and related services to industrial customers to increase energy efficiency, improve safety and reliability, and maintain precise control over processes. The portfolio includes motors, generators and drives for a wide range of applications in all industrial sectors.

What's in it for you:

We empower you to take the lead, share bold ideas, and shape real outcomes. You'll grow through hands-on experience, mentorship, and learning that fits your goals. Here, your work doesn't just matter, it moves things forward.

ABB is an Equal Employment Opportunity and Affirmative Action employer for protected Veterans and Individuals with Disabilities at ABB. All qualified applicants will receive consideration for employment without regard to their sex (gender identity, gender expression, sexual orientation), marital status, citizenship, age, race and ethnicity, inclusive of traits historically associated with race or ethnicity, including but not limited to hair texture and protective hairstyles, color, religious creed, national origin, pregnancy, physical or mental disability, genetic information, protected Veteran status, or any other characteristic protected by federal and state law.