Factoring Operations Specialist

Job Description

Job Description

We are looking for a detail-focused Factoring Operations Specialist to support payroll-related financial operations for a Long-term Contract opportunity in Highland Hills, Ohio. In this role, you will help maintain accurate back-office processing tied to invoicing, funding activity, cash application, and reconciliations that contribute to dependable client service. The position requires strong follow-through, comfort working with financial data in Excel and related systems, and the ability to coordinate effectively with internal partners to address issues and keep daily processing on track.

Responsibilities:
• Prepare weekly funding documentation and complete reconciliations related to purchased invoices, receivables activity, and reserve balances with a high level of accuracy.
• Create, review, and validate spreadsheet-based files for data uploads, ensuring information is complete and ready for processing across internal systems.
• Enter and maintain invoice purchase data accurately so records remain consistent and financial activity is properly reflected.
• Process wire and ACH transactions in alignment with banking cutoffs and internal timing requirements.
• Produce aging reports, subsidiary schedules, and other financial reporting used to support balancing between payroll, invoicing, and accounting records.
• Investigate exceptions and account discrepancies, working closely with relationship-focused team members and other departments to reach resolution and document outcomes.
• Maintain organized, audit-ready records while following established procedures, compliance expectations, and service standards.
• Monitor recurring workflows, meet daily and weekly deadlines, and recommend practical improvements that strengthen efficiency and processing quality.• Associate degree in Accounting or comparable hands-on experience in a related financial operations environment.
• Advanced working knowledge of Microsoft Excel, including the ability to manage and validate large or multi-source datasets.
• Experience with data entry, reporting, and transaction processing in a fast-paced operational setting.
• Understanding of payroll functions, accounts payable, accounts receivable, cash application, or cash posting principles.
• Strong attention to detail with the ability to organize work effectively and meet strict processing timelines.
• Clear communication skills and a collaborative approach when partnering with internal teams to resolve discrepancies.
• Familiarity with reconciliations, audit support, compliance procedures, and exception handling workflows.
• Previous exposure to factoring, payroll services, or broader financial operations is preferred.