Office Manager / Creative Admin

Schedule: Hybrid – 4 days in office, Fridays remote About the Role A growing professional services firm is seeking an experienced, highly organized, and proactive Office Manager to take ownership of the day-to-day operations of its Miami office. This is a highly visible role for someone who enjoys being at the center of an office, keeping things organized, supporting employees, and making sure the workplace runs smoothly. The position is primarily focused on office management and operations , with an additional element of Executive Assistant support for senior leadership. Responsibilities Manage the day-to-day operations of the Miami office and ensure the workplace runs efficiently. Serve as a key point of contact for employees and help resolve day-to-day office needs. Coordinate office supplies, facilities, vendors, maintenance, and general office services. Support onboarding for new employees and help create a positive experience for new hires. Manage office documentation, paperwork, and general administrative responsibilities. Coordinate internal meetings, events, lunches, and team activities. Provide Executive Assistant support to senior leadership, including calendar management, scheduling, meeting coordination, and general organization. Assist with travel, logistics, and other administrative needs as required. Take ownership of ad hoc operational and administrative projects. Proactively identify ways to improve office processes and the overall employee experience. Qualifications Prior experience in Office Management, Operations, Executive Assistance, or a similar administrative role . Highly organized with excellent attention to detail. Proactive and comfortable taking ownership of responsibilities. Strong written and verbal communication skills. Ability to work confidently with employees and senior leadership. Comfortable managing multiple priorities in a fast-paced environment. Reliable, personable, resourceful, and solutions-oriented. Willing to be hands-on with both executive-level support and everyday office needs. Strong judgment and ability to handle confidential information professionally. Ideal Candidate The ideal candidate is someone who enjoys making an office their own. You are proactive, organized, and naturally notice what needs to be done before being asked. You’ll be comfortable switching between supporting senior leadership, coordinating vendors, helping a new employee get settled, preparing for a meeting, and handling the unexpected issues that come with running a busy office. Why This Opportunity Join a growing organization with an expanding presence in Miami. Take real ownership of office operations and employee experience. Work closely with senior leadership and the broader organization. Enjoy a hybrid schedule with Fridays remote . Play a central role in shaping the culture and day-to-day environment of the Miami office. Location: Brickell, Miami Schedule: Monday–Thursday in office; Friday remote #J-18808-Ljbffr