Administrative Specialist

Job Description

Pittsburg State University is accepting applications for an Administrative Specialist for the department of Health, Human Performance, & Recreation that provides support to the department and the department chairperson.


Duties and Responsibilities of Position

Financial Transactions and Budgets - 45%

• Maintain and reconcile monthly business procurement card transactions, including submission of reconciliation and supporting documents to Purchasing Office
• Maintain HHPR operating budgets and multiple departmental accounts and assist the Chair with planning and allocation of budgeted funds.

Administrative Support for Health, Human Performance & Recreation - 35%

• Provide, plan, organize, direct, oversee, and coordinate administrative and support activities for the HHPR department, including events and activities in collaboration with faculty, staff, and College of Education offices.
• Monitor daily office operations and ensure proper procedures are followed in accordance with university and departmental guidelines.
• Collect, organize, compose, and route correspondence; answer phones, respond to email, forward messages, and schedule and confirm appointments.
• Attend HHPR meetings; maintain records of pertinent and procedural information; provide follow-up and assist with implementation of new or revised policies, procedures, or guidelines.
• Oversee semester course scheduling and classroom coordination; arrange travel and facilitate reimbursement of travel-related expenses.
• Maintain departmental filing systems and utilize word processing, database, spreadsheet, OneDrive, and SharePoint systems while ensuring confidentiality of all records.
• Provide information and respond to direct inquiries from students, faculty, and the public as appropriate.
• Process electronic appointments and administrative paperwork for faculty, graduate assistants, and student employees.
• Oversee office inventory; order and maintain appropriate levels of professional, instructional, and office supplies.
• Submit and monitor maintenance requests for offices, classrooms, equipment, and technology.

Reports and Projects - 5%

• Submit reports, presentations, and projects for the department, including reports and projects required by external governing bodies.
• Analyze, compile, and organize data in order to produce reports and presentations.
• Assist with the completion of departmental reports and scholarship processes.

Health, Human Performance & Recreation Liaison - 5%

• Serve as a representative for HHPR with other academic and administrative departments; communicate departmental procedures, priorities, and operational needs.
• Assist with coordination and management of departmental and collaborative events.

Supervise Student Employees - 5%

• Hire, train, schedule, and supervise student employees, including student office staff and activity/laboratory student employees.
• Perform required supervisory and line manager functions, including monitoring performance and completing payroll-related processes.

Other Duties as Assigned - 5%

Education and Experience - Required at Hire and Preferred

Required Education and Experience at Hire

• High school diploma
• Two years of experience in an office or administrative setting

Preferred Education and Experience

• Bachelor's Degree in Accounting, Finance, or related field
• Four years of experience in an administrative setting

Screening Services (Background Checks): Your employment with Pittsburg State University is contingent on a satisfactory criminal background check and sex offender check.

Job Type: Unclassified


Appointment Duration: 12 months

Work Schedule: Full Time - Monday through Friday, 8:00 am - 4:30 pm.

Salary Range: $16.11 Per Hour, Commensurate with Experience

Application Documents Required*:

• Resume
• Names and Contact Details for Three (3) Professional References

*Consolidate documents into a maximum of 2 to upload.


Position is open until filled.

Visa Sponsorship is not available for this position

Search Committee Chair: Dr. Laura Miller, View email address on click.appcast.io

PSU will only accept applications submitted through this process.

Pittsburg State University is an Equal Opportunity and Affirmative Action employer. We are committed to creating an inclusive environment for all employees.

About Us

About Pittsburg State University

Founded in 1903, Pittsburg State's 373-acre campus is a beautiful blend of historic buildings and modern facilities, including state-of-the-art athletics, arts, and research facilities.


Its residential and online undergraduate and graduate student population of nearly 6,000 is guided by an exceptionally talented and dedicated faculty, staff, and administrative team.


Pitt State's hands-on learning environment and engagement by alumni working in a variety of professional sectors creates incredible academic, internship, and employment opportunities for students. Academic programs often bring home national honors.


The university enjoys a close relationship with Pittsburg residents as well as city and business leaders. Throughout town, you'll see gorilla statues in front lawns and red and gold Gorilla spirit at local businesses. Students, faculty, and staff are highly engaged in the local school district and with service projects, and in turn the community is highly supportive of and engaged in university activities.


Faculty, staff, and students have access to many amenities, including discounts and free access to concerts, plays, athletic events on campus as well as discounts on meals and services off campus.


Pitt State has developed unique partnerships in downtown Pittsburg, 1.4 miles north of the main campus. There, Block22 and the historic Hotel Besse offer innovative student housing options and the new Kelce College of Business building, scheduled to open in July 2026, will feature state-of-the-art classrooms, collaboration spaces, and space for professional development and public events.


The university has earned institutional accreditation through the Higher Learning Commission and two elite classifications from the Carnegie Foundation.