Virtual Executive Assistant (Houston Area)

Job Description

Job Description

Virtual Executive Assistant — Fitness & Wellness Company (Houston Area)

Operation Get Fit | Hybrid (90% Remote / 10% In-Person, Houston, TX) | Part-Time: 25–30 hrs/week

About the Role

Operation Get Fit is a growing fitness and wellness company looking for a Virtual Executive Assistant who is equal parts organized operator, marketing-savvy communicator, and dependable right-hand. This isn't a role for someone who only wants to check boxes; we're looking for someone who takes ownership, spots what needs to happen before being asked, and genuinely enjoys building something with a small, fast-moving team.

You'll work primarily behind the screen, managing calendars, coordinating our trainer team, keeping the business running smoothly, while also stepping in a few times a month to lend hands-on support at local events. If you thrive on variety, love a good system, and want your work to visibly move the needle for a business you care about, we want to hear from you.

Schedule: Daytime hours, 20–30 hrs/week

Location: Must reside in the Houston area (for occasional in-person event support)

Requirements: Reliable internet connection; proficiency with Microsoft Teams and Zoom

What You'll Do

Administrative & Operations

• Manage scheduling, correspondence, and day-to-day administrative projects
• Own and maintain team calendars across trainers and leadership
• Support recruiting and onboarding of new team members
• Prepare documents, manage data entry, and keep records accurate and current
• Handle sensitive business and client information with discretion

Team & Trainer Support

• Build strong working relationships with our trainer team
• Coordinate trainer scheduling and support payroll processes

Client & Customer Experience

• Serve as the first point of contact for client inquiries
• Provide accurate information on our products and services
• Troubleshoot and resolve service concerns with a calm, solutions-first approach

Marketing & Content

• Develop and maintain a consistent social media presence (Facebook, Instagram, TikTok, YouTube)
• Support or run light marketing campaigns across platforms
• Create polished presentations and materials using Canva and Microsoft Office

Events & Virtual Meetings

• Manage Zoom/Teams meetings and webinars: scheduling, reporting, and recording edits
• Assist with planning and coordinating special events, virtual and in-person
• Provide on-the-ground support at Houston-area events as needed

What You Bring

• Proven experience as an Executive Assistant, Administrative Assistant, or Virtual Assistant, ideally in a remote capacity
• Strong command of Microsoft Office (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools
• Excellent organizational skills with the ability to juggle priorities independently
• Sharp attention to detail and a high bar for accurate, polished work
• Confident written and verbal communicator
• Comfort with cloud-based tools, desktop sharing, and VoIP platforms
• Working knowledge of online scheduling tools
• Based in the Houston area, with availability for occasional in-person events

Bonus points for:

• Hands-on social media marketing experience: organic content and paid campaigns alike
• A track record of taking initiative without needing to be micromanaged
• Comfort picking up new tools quickly

Tools You'll Use:

Zoom · Microsoft Teams · Sign Now · Canva · Facebook · Instagram · YouTube · Indeed · Toggl · GoDaddy Email · Scribe · eSignature.io ·

(Prior experience with these exact tools is a plus, not a requirement. We care most about your ability to learn fast.)

Why Join Operation Get Fit

This is a chance to be a true partner to a growing wellness brand, not just an admin resource, but someone whose fingerprints are on how the business runs, communicates, and shows up for its clients. If you want ownership, variety, and a team that notices and values initiative, apply today.

To Apply: Submit your resume.

Operation Get Fit, LLC is a dedicated fitness and wellness company committed to helping individuals achieve their health and fitness goals. Our mission is to empower our clients to lead active, healthy lifestyles through personalized training programs, group fitness classes, and nutritional guidance. We strive to create a supportive and motivating environment where everyone feels welcome and encouraged to reach their full potential. If you share our passion, come join our Team!

Company Description

Operation Get Fit, LLC is a dedicated fitness and wellness company committed to helping individuals achieve their health and fitness goals. Our mission is to empower our clients to lead active, healthy lifestyles through personalized training programs, group fitness classes, and nutritional guidance. We strive to create a supportive and motivating environment where everyone feels welcome and encouraged to reach their full potential. If you share our passion, come join our Team!