Clerical/Admin - Administrative Assistant

Administrative Specialist III Position Title: Administrative Specialist III Division/College: College of Agricultural & Life Sciences Department: Agricultural Education, Leadership and Communications Location: Moscow Position Overview: The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include: coordinating office functions and maintaining office processes, procedures, and records; providing administrative support and coordinating activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions; responding to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts; supporting regular and non-routine meetings and events; composing and distributing meeting notes and routine correspondence or reports; maintaining individual and office calendars; utilizing university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; and may supervise or direct the work of others. Unit URL: Position Qualifications: Required Experience: Three years performing administrative or office support functions; composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials; using computer software and applications for word processing, spreadsheets, email and internet research. Required Education: High School Diploma or equivalent. Required Other: None. Additional Preferred: Providing customer service; using complex software (such as financial and personnel records management systems) while completing administrative tasks; managing calendars and/or scheduling; interpreting, applying and explaining complex information such as regulations, policies or services; independently solving problems and performing liaison activities in a work setting and coordinating activities requiring complex arrangements. Physical Requirements & Working Conditions: Degree Requirement: Listed degree qualification is required at time of application. FLSA Status: Non-Exempt. Employee Category: Classified. Pay Range: $23.00 per hour or higher depending on education and experience. Type of Appointment: Fiscal Year. FTE: 0.5. Full Time/Part Time: Part Time. Funding: This position is contingent upon the continuation of work and/or funding. Posting Information: Open Until Filled: Yes. Special Instructions to Applicants: Applications received by August 20, 2026, will receive first consideration. If you would like to receive a full position description, please email Heather at View email address on click.appcast.io and request that one be sent to you. Applicant Resources: Background Check Statement: Applicants who are selected as final possible candidates must be able to pass a criminal background check. EEO Statement: The University of Idaho is an equal employment opportunity employer, including veterans and individuals with disabilities. Applicant Documents: Required Documents: Resume/CV; Cover Letter/Letter of Application. Optional Documents: None. Supplemental Questions: Required fields are indicated with an asterisk (*). How did you hear about this employment opportunity? Academic Careers; Association of Public and Land Grant Universities (APLU); Chronicle; Facebook; HigherEd/Academic Impressions; Higher Ed Jobs; Idaho Department of Labor/Job Service including Job Central or Idaho Works (Idahoworks.gov); Indeed.com; Inside Higher Ed; LinkedIn; Newspaper; Other Venue; Professional Listservs (Ex: NACUBO, AAAE, ISMC, etc.); University of Idaho Website; University of Idaho Daily Register; University of Idaho Employee; Word of Mouth; Militaryjob.com; DSPSjobs.com; Higher Education Recruitment Consortium (HERC). Were you referred to this employment opportunity by a current University of Idaho employee? If so, please provide their name and department. (Open Ended Question). Are you currently authorized to work in the United States of America? Yes; No. Do you now, or in the future require sponsorship through the University of Idaho to continue working in the United States? Yes; No.