Office Coordinator (Utilities)

Pay Schedule and Time Pay Schedule VI, Grade 21. Regular: 35 hours per week. Job Overview A vacancy exists in the Department of Public Works and Transportation, Bureau of Utilities. Essential Job Duties Provides administrative support in an office by coordinating the workflow, which may include assigning and reviewing the work of others. Coordinates a major function for a County agency or bureau. Assists in the preparation of an agency’s budget by providing supporting documentation and/or financial and budgetary data and records. Maintains complex filing and tracking systems for contracts. Prepares or assists in the preparation of personnel related documents and forms. Completes Personnel Requisition Forms, entry, change, promotional, and termination tickets, and tracks documents leave usage, including family and medical leave. Uses automated office systems, such as word processing equipment or a computer to draft and prepare a variety of letters and memos. Determines appropriate letter or memo format, proofreads, and edits documents for grammar, punctuation, spelling, and prepares documents for distribution or mail. Creates and maintains a variety of detailed office databases and logs. Accesses databases to establish, retrieve, review, update, track, and revise office records. Performs queries and compiles personnel, budgetary, and statistical reports. Establishes and maintains confidential, alphabetical, chronological, or subject matter files and records. Reviews and summarizes information from manual and electronic files for the preparation of monthly, quarterly, and annual reports. Receives, investigates, and resolves inquiries, requests, and complaints. Explains office policies, procedures, rules and regulations to other employees and the public. Maintains calendars, schedules appointments and meetings. Prepares and types, photocopies, and distributes meeting agendas and/or minutes. Operates office machinery, such as computers, photocopiers, calculators, telephones, scanners, and printers. Other Duties Schedules, attends, and takes notes and minutes for meetings, conferences, and hearings, which may include those of boards and commissions. May take verbatim notes. May supervise or coordinate the work of subordinate clerical staff. Logs inquiries and complaints into tracking systems such as spreadsheets, Cityworks. Performs other related duties as required. Qualifications Required: Possession of a high school diploma or an appropriate equivalent. Plus: Two years’ typing, word processing, or secretarial experience. Additional education may be substituted on a year-for-year basis for the required experience. Additional experience as described in the essential duties may be substituted on a year-for-year basis for the required education. Licenses and Certificates Possession of a valid driver’s license equivalent to a non-commercial, class C Maryland driver’s license is required at the time of appointment. Examination Procedure Applicants will be qualified based on an evaluation of their training and experience, as stated on their application, which includes answers to supplemental questions. Applicants must state the dates and duties of past and present experience clearly and completely for evaluation purposes. Conditions of Employment Physical and Environmental Conditions: The work of these positions is essentially sedentary, with occasional walking, lifting, or other restricted physical activities. Employment Background Investigation: Applicants selected for an appointment to a position in Baltimore County must successfully complete an employment background investigation, including, but not limited to, a criminal background, education, and fingerprint check. Employment Benefits Baltimore County General Government offers the following benefits to full-time, merit, or classified employees. Some benefits vary for sworn employees of the Police and Fire Departments. New employees are eligible for benefits upon hire, unless noted otherwise. Benefits Health Insurance – Medical, Prescription, Dental and Vision insurance. Flexible Spending Accounts – pre-tax dollars for eligible unreimbursed medical or dependent care expenses. Life Insurance – basic term life insurance up to one time the annual salary; additional coverage up to $100,000. Retirement – participation in the Baltimore County Employees' Retirement System (ERS). Paid Leave – sick, vacation, personal, holidays, bereavement, jury and military leave (details vary by classification). Direct Deposit – payroll through direct deposit. Educational Assistance – 70–80% tuition reimbursement for approved courses. Deferred Compensation – a 457 retirement plan offering payroll contributions of tax‑deferred dollars. Equal Opportunity Employer Baltimore County is an equal opportunity employer and encourages minority, female and disabled applicants. Workplace Policies Smoke free workplace. Drug free workplace – required urinalysis drug testing as part of pre-employment physical examination. Salary Annual Salary review – step increases on anniversary date based on performance. General increases – cost of living increases and adjustments as legislated. Longevity increases – a full-time merit or classified employee may receive a longevity increase (one step) upon completion of a certain number of years of classified service with the County. Disclaimer This is only a summary of benefits and policies in Baltimore County. Any benefit or policy may be changed at any time at the discretion of the administration. This summary does not constitute an express or implied contract, nor does it constitute a guarantee that your employment relationship will continue for any specified period of time or end only under certain conditions. #J-18808-Ljbffr Baltimore County