Office Manager

POSITION SUMMARY

Car Commander Virginia is looking for an organized, detail-driven Office Manager to run the day-to-day administration of the dealership and give the owner a clear, daily picture of the business’s finances — money in versus money out. In this onsite role, you will keep the office running smoothly while owning the core bookkeeping function: recording transactions, managing accounts payable and receivable, reconciling accounts, and preparing simple, reliable reporting the owner can read at a glance. This is a high-trust seat for someone who is great with numbers, even better with systems, and wants to be the dependable center of a growing small business.

ABOUT CAR COMMANDER

Car Commander Virginia is a pre-owned automotive dealership based in Lynchburg, Virginia, dedicated to transforming the car-buying experience by delivering dependable, high-quality vehicles with integrity, transparency, and exceptional customer service. Founded in 2024, the company specializes in pre-owned vehicle sales, flexible financing, trade-in evaluations, and personalized customer support. Guided by core values of Integrity, Customer First, Reliability, Continuous Growth, Unity, Safety, and Excellence in Service, the company is committed to building lasting relationships within the Lynchburg community. With a bold vision to become Lynchburg’s most trusted automotive company, Car Commander is investing in the people, systems, and operational foundation needed to scale.

COMPENSATION & BENEFITS

Annual Salary: $65,000 – $75,000 (salaried, based on experience)

Employment Type : Full-time, salaried

Reports To : Owner

Role Focus : Office administration + daily money-in vs. money-out reporting

Why this role matters:  The owner gets a trusted right hand who runs the office and delivers a daily money-in vs. money-out snapshot — replacing a once-a-month CPA report with clear, current numbers.

OBJECTIVES & KEY RESPONSIBILITIES

• Build and maintain a simple, reliable daily money-in vs. money-out report that gives the owner accurate, at-a-glance visibility into the business’s cash position
• Oversee day-to-day office administration — scheduling, correspondence, filing, supplies, and vendor coordination
• Record daily transactions and manage accounts payable and accounts receivable accurately and on time
• Reconcile bank and credit card accounts regularly and flag any discrepancies to the owner
• Prepare clear weekly and monthly summaries of revenue, expenses, and cash flow for the owner
• Keep organized records of vehicle purchases, reconditioning costs, and operating expenses
• Coordinate with the external CPA on bookkeeping hand-offs, payroll, tax filings, and year-end reporting
• Support payroll administration, invoice processing, and basic HR and onboarding paperwork

COMPETENCIES

• Strong office administration and organizational skills, with the ability to personally own the day-to-day running of the office
• Solid bookkeeping and basic accounting skills; comfortable tracking money in vs. money out and preparing accurate summaries
• Proficiency with QuickBooks, Xero, or similar accounting software, plus Excel, email, and scheduling tools
• Self-directed and highly organized, able to juggle competing priorities with minimal oversight
• High integrity and discretion with sensitive financial, owner, and employee information
• Strong attention to detail and a low tolerance for errors in numbers, records, or paperwork

EDUCATION & EXPERIENCE

• High school diploma or equivalent required; associate’s or bachelor’s in business or accounting preferred
• 2 to 4+ years of office management, administrative, or bookkeeping experience required
• Hands-on experience with AP/AR, bank reconciliations, and basic financial reporting required
• Proficiency with QuickBooks, Xero, or similar accounting software required
• Experience in an automotive dealership, retail, or other small-business setting preferred

PHYSICAL REQUIREMENTS

• Ability to work at a desk and computer for extended periods managing administrative and bookkeeping work
• Ability to occasionally lift office materials, files, or supplies weighing up to 20 pounds

LOCATION & WORK ARRANGEMENT

This is a fully onsite position based at Car Commander Virginia in Lynchburg. The Office Manager works from the dealership during regular business hours, Monday through Friday.

Work Setting

Onsite — Lynchburg, Virginia

Schedule

Monday–Friday, business hours