Executive Assistant

The Logistics Executive Assistant is primarily responsible for providing operational support to the Logistics Group and direct support to the Central Group Leader's office. This role oversees planning and execution for team events, develops systems and processes for budgeting, manages alignment and execution of projects and initiatives, and fosters collaboration with campus and central teams. This role (operationally) supports the team's direction, initiatives, and ministry efforts to achieve outcomes that further Life.Church’s mission and reach people for Christ.

At Life.Church, we exist to lead people to become fully devoted followers of Christ. It’s been our mission since 1996 and has guided us every day. Leading people isn’t just an expectation; it’s a necessity. It’s a cornerstone of our culture. That's why we’re always seeking leaders—leaders like you—to bring your skills to life. We are one church meeting in multiple locations, and we want to help you become the person God made you to be.

What You'll Do

• Develop and refine systems for scheduling, communication, and day-to-day operations.
• Maintain an ongoing awareness of large-scale and cross-team projects, ensuring Logistics office remains informed and aligned with progress, challenges, and next steps.
• Work with Logistics’ Central Team Leaders and/or department budget managers to set departmental budgets for the Logistics Group budgets.
• Conduct fiscal analyses on budgets, identify trends and strengths, and/or bring attention to areas of improvement.
• Develop and maintain budget systems for tracking.
• Communicate with Central Group Leader on department budgets regularly and prepare the Central Group Leader for quarterly budget meetings and strategic budget requests.
• Partner with the Operations team on the execution of annual Logistic Group Events.
• Partner with the Operations team on the execution of global volunteer gifts and initiatives.
• Partner with the Operations team to provide opportunities for volunteers to use their gifts to serve the Logistics Group.
• Organize and prepare for group meetings by assisting with document preparation, meal planning, communication, note-taking, and follow-up on items on behalf of the Logistics Group office.
• Manage the Central Group Leader's calendar, coordinate schedules, make travel arrangements, and PCard expense coding.
• Communicate internally and externally on behalf of the Central Group Leader as it pertains to scheduling and travel.
• Provide support as needed to the Operations team in team budgets, coordination of team leader development, and overall team culture.
• Partner with the Operations team for Logistics Group Team Care for personal and work milestones(birthdays, anniversaries, milestones, retirement, etc.)

Skills Needed to Succeed

• Ability to self-motivate, take initiative, make independent decisions, and problem solve.
• Effective at multi-tasking and time management to meet strict deadlines while remaining flexible and open to change.
• Effective at process and organizational management to coordinate, structure, and provide vision to projects, and hosting team events.
• Excellent verbal, written, and interpersonal communication skills to foster relationships and partnerships.
• Strong leadership skills and understanding of developing and guiding others.
• Ability to manage conflict and differing opinions while maintaining composure.
• High School Diploma or GED.
• 1-3 years of related work experience.

Benefits We Offer

・ Paid parental leave, including maternity, paternity, and adoption leave.

・ Generous employer-paid leave for the use of vacation, sick time, and other qualifying reasons. 

・ Innovative and comprehensive Medical, Dental, and Vision insurance that provides team members with useful resources and savings to navigate their holistic health. 

・ Life insurance policy provided for all staff members at 2x annual salary at no cost. Additional life insurance coverage is available to purchase. 

・ Short-Term and Long-Term disability is covered at 100% for full-time qualified staff members.

・ Comprehensive wellness and mental health benefits allow staff to proactively invest in their physical and emotional health.

・ Generous 401(k) retirement plan allowing a team member to have up to 12.5% (including employee contribution, employer match, and employer discretionary contribution) contributed into their account in their first year. It doesn’t stop there—the more years on staff, the greater the investment! 

・ $160 annually in development dollars for team members to invest in their professional growth. 

・ Casual dress and work environment.

Our Beliefs, Culture, and Commitment to Diversity

At Life.Church, every staff member, and intern is a minister and is expected to engage in the church's ministry fully. We consider ministry readiness and an individual’s capacity to represent Life.Church’s beliefs as a minister during the selection process for all staff and intern positions. An essential function within every position held by a staff member or intern at Life.Church is to uphold and represent the beliefs of Life.Church.  . 

While we unite around our mission, we know unity doesn’t mean uniformity. Our calling is too great, and our mission is too important not to be intentional about strengthening our team through diversity. We know that diverse perspectives in race, ethnicity, background, age, and gender are essential to reaching the world for Christ. To learn more about how we strengthen our team through diversity,  . 

All data collected in our application process, from resume collection to application questions, is used for recruitment purposes only.